Manager, U.S. Fund Administration

Awarded

Job Title: Manager, U.S. Fund Administration

About the role

Prologis is a leader in the logistics industry, managing a portfolio of 1.3 billion square feet and handling an annual throughput of $3.2 trillion. The company creates infrastructure that connects the digital and physical worlds, supporting agile supply chains, energy solutions, and sustainable growth for businesses.

Responsibilities

• Lead fund administration and investor operations processes across multiple U.S. funds, including investor equity tracking, fee calculations, reporting workflows, investor communications, and portal administration.
• Maintain complete and accurate investor records across investor equity systems, reporting platforms, and the Strategic Capital Investor Portal, including commitments, contributions, distributions, redemptions, ownership percentages, fees, contact details, and reporting preferences.
• Calculate, review, and reconcile investor-level fees, capital activity, investor balances, waterfall schedules, and related fund administration schedules.
• Oversee investor onboarding workflows, including investor setup, welcome letters, required information collection, portal access, and internal stakeholder follow-up.
• Prepare, coordinate, and review investor notices and communications, including capital calls, distribution notices, capital account statements, redemption notices, and related confirmations.
• Manage the distribution and portal posting of quarterly reports, flash reports, tax documents, legal documents, investor call recordings, business plan materials, and other approved investor communications.
• Monitor investor mailboxes, coordinate responses, and support timely resolution of reporting, tax, document, due diligence, portal access, and other investor requests.
• Review investor reporting, marketing materials, presentations, and related deliverables for numerical accuracy, consistency, and alignment with approved fund reporting, performance data, capital activity, and messaging.
• Identify and resolve discrepancies across accounting outputs, investor statements, fund models, reporting files, investor equity systems, portal records, and other reporting materials.
• Manage, coach, and develop a direct report while maintaining process documentation, trackers, checklists, and controls to support accurate, repeatable, and scalable investor operations.

Requirements

• Required: Bachelor’s degree in Finance, Accounting, Business, Real Estate, Economics, or a related field.
• Preferred: Demonstrates willingness and capability to leverage emerging technology, automation, and AI tools to improve efficiency, quality, and speed.
• Strong analytical skills with experience working with capital accounts, investor allocations, investor equity, fund-level reporting, investor communications, and investor-facing data.
• Advanced Excel skills, including experience managing trackers, reporting files, fund administration schedules, fee calculations, and recurring deliverables.
• Experience with investor equity systems, investor portals, reporting tools, databases, or other fund administration platforms, with a focus on data accuracy and controls.
• Experience calculating, reviewing, or reconciling fees, capital activity, investor balances, performance information, financial position data, and related fund administration schedules.

Qualifications

• 5+ years of relevant experience in fund management, fund accounting, investor reporting, investment management, private equity, real estate finance, investor relations operations, or financial operations.
• Excellent attention to detail when reviewing investor records, statements, notices, questionnaires, reporting packages, marketing materials, portal data, and investor-level documents.
• Strong communication, writing, organizational, and project management skills, with the ability to manage multiple funds, deadlines, workflows, systems, and stakeholder inputs.
• Ability to work independently, exercise sound judgment, manage priorities, delegate responsibilities, review work product, provide feedback, and escalate issues appropriately.
• High degree of integrity, discretion, accountability, and professionalism when working with confidential fund and investor information in a fast-paced, team-oriented environment.

Skills

• Strong analytical and problem-solving skills.
• Advanced Excel and database management skills.
• Experience with investor equity systems and portals.
• Knowledge of fund administration processes and regulations.
• Excellent communication and interpersonal skills.

Benefits

Hiring Salary Range: $118,000 - $145,000. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

People First: At Prologis, we believe that our people are the most important part of our business. We provide a robust benefits package including healthcare, dental, and vision insurance, a generous 401(k) retirement plan with a company match, and a variety of wellness, financial, and work/lifestyle-specific benefits. We also offer competitive PTO, paid holidays, and volunteer time off.