Manager, T&E and Accounts Payable

Role Responsibilities

Oversee end-to-end Travel, Gift, and Entertainment (T&E) processes to ensure compliance with corporate policies, statutory requirements, and internal controls.

Manage audit and approval workflows for employee travel claims, gift approvals, and entertainment expenses, including review of high-value and exception-based submissions with appropriate escalation.

Monitor adherence to T&E policies and provide ongoing training, clarification, and communication of guidelines across the organization.

Act as the primary business owner for the organization’s travel and expense booking systems, ensuring effective governance and alignment with business needs.

Cook up with system providers and IT teams on configurations, enhancements, troubleshooting, integrations, and user access management.

Ensure accurate and seamless integration between travel booking tools, expense management platforms, and accounting systems.

Provide employee support for travel bookings, expense submissions, system usage, and policy-related inquiries.

Led resolution of employee and vendor queries related to invoices, payments, travel reservations, and expense reimbursements.

Establish and maintain a structured query management and escalation framework to ensure timely resolution and proper issue tracking.

Cook up closely with cross-functional partners including HR, Procurement, Finance, IT, and the Travel Desk to resolve complex or cross-team issues.

Ensure compliance with audit requirements, tax regulations, and company policies, and support internal and external audits through documentation, explanations, and remediation actions.

Prepare KPIs, dashboards, and management reports, providing insights to support leadership decision-making.

Identify, assess, and mitigate financial and operational risks across accounts payable and T&E operations.

Role Requirements

• Bachelors degree in Accounting/Finance or equivalent work experience.
• Minimum 5 years accounting experience with 1-3 years leadership experience.
• Strong knowledge of end-to-end AP processes, travel & expense management, and corporate T&E policies.
• Experience with ERP systems (SAP/Oracle), Concur expense tools.
• Excellent analytical, communication, and stakeholder-management skills.
• Strong understanding of internal controls, audit, tax, and compliance requirements.
• High attention to detail and commitment to data accuracy.

Work Shift

HYBRID - Western Union values in-person collaboration, problem solving, and ideation whenever possible. We believe this fosters common ways of working and supports how we execute initiatives for our customers. The expectation is to work from the office a minimum of three days a week.

Benefits

• Short-term incentives
• Multiple health insurance options
• Accident and life insurance
• Access to best-in-class development platforms
• Paid Time off
• Medical, Dental and Life Insurance
• Parental Leave
• Global Adoption Assistance
• 4% Western Union Contribution to 401K

Other Details

• For residents of Colorado, California, Connecticut, Delaware, Minnesota, and Pennsylvania: Please do not respond to any questions on this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation.
• Your United States Specific Benefits Include Paid Time off Medical, Dental and Life Insurance Parental Leave Global Adoption Assistance4% Western Union Contribution to 401K
• The estimated job posting end date is 07-27-2026.