Manager, Surgery Residency Program

Location: 300 Second Avenue, Long Branch, NJ 07740

Status: Full-Time, Salaried | Shift: Day

About the Role

The Residency Manager, Medical Education Surgery, is responsible for the administration of the Surgery Program and related functions and pairs with the physician Program Director as part of the residency leadership.

Responsibilities

• Supervises residents and manages the day-to-day functioning of the Surgery residency program track at Monmouth Medical Center within the parameters of the Accreditation Council for Graduate Medical Education (ACGME), and within Rutgers Health, RWJBH, and hospital policies.
• Represents Medical Education Surgery both within Academic Affairs and to other internal/external departments and institutions.
• Plans regional educational and professional sessions.
• Oversees resident and physician faculty evaluation.
• Maintains educational, grants, and other related budgets and agreements for the Program.
• Ensures Program compliance with applicable regulations and hospital policies and procedures, including those related to documentation, reporting, health, discipline, and reimbursement.
• Develops and coordinates resident onboarding.
• Develops and implements ideas and programs to improve both the Residency Program and the functioning of the Department.
• Maintains competency in the current requirements of the Review Committee (RC), ACGME, and the American Board of Surgery (ABS), ensuring requirements are satisfied, identifying deficiencies, and executing changes as needed.
• Manages and maintains confidential records of residents in anticipation of audits, accreditations, and future hospital credentialing for program graduates.
• Maintains the ACGME internet-based Web ADS (Accreditation Data System) annually.
• Manages data and reporting for ACGME Next Accreditation System (NAS) and New Innovations.
• Participates in Annual Program Evaluation (APE) for submission to Rutgers Health.
• Assembles documents, plans, and manages ACGME RC accreditation site visits.
• Completes the annual GME Census Survey through GME Track to populate the program’s listing on FREIDA.
• Advises the Program Director on ACGME specialty program requirement interpretation.
• Administrates, coordinates, and supervises the graduate medical education program for residents.
• Coordinates new resident scheduling, including physicals, HR paperwork, systems implementation, and department materials.
• Coordinates and proctors the annual Resident In-Training exam, securing the examination site and returning required documentation.
• Ensures complete and accurate submission of documentation for resident-required training permits.
• Coordinates monthly resident on-call schedules, rotation schedules, in-training examinations, certification courses, specialty board examinations, and lecture/conference schedules.
• Oversees the resident contracting process.
• Maintains confidential files and tracks residents' clinical and educational work hours, guiding residents regarding accountability.
• Updates fellowship and job opportunities for residents, assists with curriculum vitae updates, and prepares letters of recommendation.
• Prepares profiles in the ECFMG system and uploads required documents for international foreign graduates.
• Maintains accurate information in New Innovations, ERAS, ACGME, GME Track, and other department-specific systems.
• Ensures residents meet all educational core and departmental requirements for graduation.
• Plans the graduation ceremony and completes exit documentation for graduating residents.
• Maintains a tracking system for expenditures related to residents and faculty (e.g., conferences, books).
• Reviews submitted expenses for reimbursement and prepares forms, ensuring accuracy of totals.
• Advises the Chairman, Program Director, and Chief Academic Officer on program developments and compliance with GME and ACGME requirements.
• Oversees the overall functioning of the program in conjunction with the Program Director, Chair, and CAO.
• Prepares and disseminates departmental and residency program information for meetings and policies.
• Coordinates calendars, schedules conference calls, video conferencing, and manages written communication and minutes for program meetings.
• Manages travel arrangements, including conference registrations and travel reimbursements for the Program Director.
• Manages the program’s budget at the discretion of the Chair/Program Director and CAO.
• Contributes to Medical Education leadership and academic department activities, including innovations, enhancements, and team-building.
• Helps foster a safe, strong, and positive work environment.
• Attends Medical Education staff committee meetings and supports coworkers.
• Participates in national meetings and reports on educational developments.
• Oversees the recruitment of resident physicians, including proficiency in the National Residency Matching Program (the Match) and Electronic Residency Application Service (ERAS).
• Assesses candidates according to Monmouth, ACGME, and NJ Board of Medical Examiners criteria to ensure eligible applicants are interviewed, selected, and hired.
• Arranges interviews, candidate evaluations, and the Program’s final applicant ranking submission.
• Conducts new resident onboarding to orient new hires and ensure preparedness for clinical and educational duties.

Requirements

• Bachelor’s degree (required).
• Three years of office management experience or one year with a Master’s in administration/business and office management in an academic healthcare setting (required).
• Master’s degree (preferred).
• C-TAGME certified (Training Administrators of Graduate Medical Education) (preferred).

Benefits

• Paid Time Off including Vacation, Holidays, and Sick Time.
• Retirement Plans.
• Medical and Prescription Drug Insurance.
• Dental and Vision Insurance.
• Disability and Life Insurance.
• Paid Parental Leave.
• Tuition Reimbursement.
• Student Loan Planning Support.
• Flexible Spending Accounts.
• Wellness Programs.
• Voluntary Benefits (e.g., Pet Insurance).
• Community and Volunteer Opportunities.
• Discounts through partners such as NJ Devils, NJ PAC, and Verizon.

Pay

$65,000.00 - $91,000.00 per year