Manager, Stock Plan Administration
Position Overview
The Manager, Stock Plan Administration is responsible for the end-to-end administration of the Company’s equity compensation programs and supporting the company’s overall compensation planning and execution.
This role ensures accurate equity award administration, compliance with applicable tax and securities regulations, and strong cross-functional coordination across Finance/Accounting, Legal, Payroll, and external vendors.
This hybrid position is based in our San Diego (Del Mar Heights) headquarters, with on-site work Monday through Thursday and remote work options on Friday.
Job Responsibilities
Lead the end-to-end administration of the Company’s equity compensation programs across the U.S. & UK, including RSU, PSU, and RSA grants, vesting, releases, forfeitures, cancellations, and terminations.
Oversee executive and director equity administration, including grant processing, vesting events, and coordination with Legal, brokers, and the transfer agent.
Analyze performance-based equity metrics, validate LTIP data, and support quarterly valuation, reporting, and dividend equivalent calculations with a focus on accuracy, completeness, and control discipline.
Ensure the integrity of equity transactions, tax withholding, termination activity, and vendor data through strong reconciliation practices, documented controls, and proactive issue resolution.
Serve as a primary point of contact for complex employee and executive equity inquiries, translating technical concepts into clear, practical guidance.
Compliance, Controls & Audit Readiness
Partner with Legal to support SEC-related equity requirements, including Section 16 filings (Forms 3, 4, and 5).
Support quarterly reviews and year-end audits by preparing equity documentation, reconciliations, and reporting, while helping ensure audit readiness.
Maintain and enhance internal controls, procedures, and documentation related to equity administration and reporting.
Manage the Insider Trading List and Trading Window in accordance with Company policy.
Partner closely with Payroll to ensure accurate equity-related tax withholding and reporting.
International Equity Administration (UK)
Administer equity programs in the United Kingdom, ensuring compliance with local tax, reporting, and regulatory requirements.
Cook up required filings, reporting, and ongoing administration with internal stakeholders and external vendors.
Support UK equity processes with a focus on risk management, compliance, and operational consistency.
Platform Optimization, Partnership & Process Improvement
Serve as the functional owner of the Company’s equity administration platform (e.g., Equity Edge), identifying opportunities to better leverage the system to improve reporting, controls, automation, and operational efficiency.
Liaise with the Company’s transfer agent, brokers, and equity administration vendors to ensure accurate data flows and timely issue resolution.
Partner cross-functionally with Legal, Finance/Accounting, Payroll, HR, and executive stakeholders to support effective equity program execution.
Lead or support equity-related initiatives focused on process improvement, governance, documentation, education, and employee experience.
Compensation Administration
Partner with Total Rewards to support annual and off-cycle compensation processes, including merit, bonus, equity, promotions, and market adjustments.
Prepare reporting and analytics to support compensation decisions and budget tracking.
Conduct job evaluations and market pricing using compensation survey data via MarketPay.
Help support survey input and job matching in MarketPay.
Qualifications
Qualified candidates are typically expected to have:
5+ years of equity plan administration or a combination of total rewards operations, compensation, and/or equity administration experience with demonstrated ownership of equity programs, process improvement initiatives, controls, and cross-functional problem solving.
Direct, recent ownership of end-to-end equity administration in a public-company environment.
Experience administering equity awards including RSUs, PSUs, RSAs, and executive equity.
Strong understanding of equity-related tax, accounting, legal, and regulatory requirements, including audit and SEC considerations.
Experience supporting SEC-related equity requirements, including Section 16 filings (Forms 3, 4, and 5).
Demonstrated ability to operate in a highly regulated, deadline-driven environment with exceptional attention to detail.
Proven ability to partner cross-functionally with Legal, Finance/Accounting, Payroll, HR, and external vendors.
Experience working with equity administration platforms (e.g., Equity Edge) and managing vendor relationships.
Strong written and verbal communication skills, with the ability to explain complex equity concepts clearly to employees and executives.
Preferred Qualifications
CEP or similar equity-related certification.
Experience administering equity programs in the United Kingdom including local tax, reporting, and compliance requirements.
In-house equity administration experience with sustained ownership of execution, controls, and program outcomes.
Experience supporting executive and director equity, including coordination with brokers, transfer agents, and Legal.
Exposure to compensation support activities, such as participation in annual or off-cycle compensation processes, reporting, analytics, or market pricing.
Experience with HRIS or compensation tools connected to equity administration (e.g., Workday, MarketPay).