Manager, Senior Corporate Paralegal

Heartland Dental has an exciting opportunity to join our Legal Team as a Manager, Senior Corporate Paralegal specializing in Corporate Governance and IP. You’ll handle a substantial workload in a fast-paced, dynamic in-house legal department, assisting with strategic transactions and corporate governance activities. We seek a detail-oriented, proactive problem solver with strong communication skills who thrives in a collaborative environment.

Heartland Dental supports 1,900+ doctor-led dental offices and over 20,000 team members nationwide, delivering high-quality dental care while fostering exceptional careers and creating value for stakeholders.

Responsibilities

• Provide leadership, mentorship, and guidance to direct reports; support development and drive team effectiveness
• Oversee the preparation and maintenance of corporate records and governance documentation, including bylaws, resolutions, minutes, officer and director records, and related organizational materials
• Proactively identify and address governance needs across entity structures, considering evolving legal requirements, business priorities, and leadership considerations
• Manage periodic reviews of corporate entities with stakeholders to ensure accuracy and completeness of records
• Assist with entity formation, registration, DBA filing, and dissolution activities across multiple jurisdictions
• Manage compliance filings and ongoing corporate maintenance tasks
• Conduct research related to corporate governance, entity compliance, and related considerations
• Support equity and option administration processes
• Provide due diligence and transactional support for strategic initiatives
• Collaborate cross-functionally to coordinate required actions; support Finance, Compliance, Tax, and Treasury teams with matters such as bank account documentation, capital market activities, audits, and other requests
• Identify and execute opportunities to improve efficiencies related to the above tasks
• Flexibility to take on special projects and additional responsibilities as needed

Requirements

• Associate’s degree required, or in lieu of an associate’s degree, 5+ years of paralegal experience
• 6-8 years of experience in a corporate legal department, law firm, or related environment
• Strong working knowledge of corporate governance principles, subsidiary structures, and entity-level compliance considerations
• Prior managerial and supervisory experience
• Experience supporting multi-entity environments and transaction-driven governance matters within a regulated industry
• Significant experience with entity management, including entity formation, regulatory filings, and corporate actions
• Ability to communicate directly and effectively with high levels of management, outside counsel, and third parties
• Proficiency in Microsoft 365 suite: Outlook, Word, PowerPoint, Excel, SharePoint, and AI-enabled assistants to support drafting and workflow efficiency
• Ability to prioritize, organize, and manage multi-task work independently
• Process-oriented with strong attention to detail
• Ability to get results through self and others
• Ability to maintain proprietary, trade secret, and confidential information
• Strong verbal and written communication skills, with high maturity, personal initiative, and sound judgment
• Occasional travel to Effingham, IL or Creve Coeur, MO office for onboarding, training, team offsites, or company events
• Adequate internet service and a confidential, private, dedicated workspace for remote work

Physical Requirements

• Ability to perform essential duties satisfactorily with or without reasonable accommodation
• Prolonged periods sitting at a desk and working on a computer
• Ability to lift up to 15 pounds at times

Benefits

We put our people first at Heartland Dental, and that shows in our generous benefits package.