Manager, Proposal Operations

Job Overview

FLSA Status: Exempt
Full-Time
Location: Remote (U.S.)
Manager: Proposal Operations

Role Overview

MGT is seeking a Manager, Proposal Operations to oversee proposal operations, scheduling, compliance coordination, document control, production support, and submission readiness.

WHAT YOU'LL DO:

• Lead proposal scheduling, intake, prioritization, and resource coordination.
• Manage proposal production workflows, including editing and interim formatting activities.
• Provide day-to-day supervision and operational guidance for proposal production resources.
• Cook up proposal assignments based on deadlines, priorities, and team capacity.
• Track proposal milestones, contributor deadlines, compliance requirements, and submission schedules.
• Oversee compliance documentation, forms, attachments, and submission readiness activities.
• Organize and maintain proposal files, document libraries, and records within SharePoint and Microsoft Teams.
• Review RFPs and solicitations to identify production, submission, and compliance requirements.
• Cook up hardcopy production needs, including tabs, labels, printing, packaging, and shipping.
• Support final proposal assembly, quality review, document preparation, and submission activities.
• Maintain project trackers, schedules, status updates, and workflow records.
• Collaborate with proposal managers, business development teams, operations leaders, and internal stakeholders to ensure successful proposal delivery.

WHAT YOU'LL BRING:

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong leadership, communication, and stakeholder coordination skills.
• Experience supporting workflow management, document control, compliance, or proposal operations.
• Ability to identify and resolve issues while maintaining project momentum.
• Strong problem-solving, prioritization, and project management capabilities.
• Commitment to delivering high-quality work and customer-focused support.
• Ability to handle confidential information with professionalism and discretion.

Education & Experience

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Five (5) or more years of experience in proposal operations, proposal management, business development support, project coordination or related operational roles.
• Experience in proposal operations, proposal coordination, sales operations, project coordination, production support, or administrative operations.
• Previous supervisory, team lead, or workflow management experience preferred.
• Experience supporting RFPs, RFQs, compliance documentation, government forms, or proposal development activities preferred.
• Experience working with document management systems and project tracking tools.

Technical Skills

• Advanced Microsoft Word proficiency.
• Intermediate proficiency with: Experience with Salesforce, SmartSuite, or similar workflow and project management systems preferred.
• Ability to leverage AI-enabled tools to improve operational efficiency and proposal support processes.

What We Offer

• Flexible paid time off
• 5% 401K matching program
• Equity opportunities
• Incentive and bonus programs
• Up to 16 weeks of paid parental leave
• Flexible spending accounts
• Full-health Benefits
• Base Employee Coverage
• Comprising Medical, dental, and vision coverage
• Life insurance
• Short and long-term disability coverage
• Income protection benefits

MGT Impact Solutions, LLC is an equal opportunity employer.