Manager Procurement Distribution Services

About the role

This position manages, coordinates, and provides leadership to Procurement and Distribution Services for the District. Ensures compliance with applicable guidelines and regulations. Serves as a key contact regarding Procurement and Distribution Services matters.

Responsibilities

• Establishes the vision, strategy, and operating expectations for procurement, contracting, and warehouse/distribution functions.
• Defines and enforces policies, procedures, templates, and performance standards to ensure consistency, compliance, and defensibility.
• Sets the tone and expectations for the division, including service approach, risk tolerance, and customer engagement model.
• Aligns functional priorities with District goals and ensures supervisors translate strategy into actionable workplans.
• Serves as the primary escalation point for complex, high-risk, or sensitive procurement and operational matters.
• Directly manages managerial and supervisory staff, as well as professional level employees in Procurement/Contracting and Warehouse/Distribution functions providing leadership and coaching and establishing accountability.
• Reviews supervisor performance, workload distribution, and decision-making to ensure alignment with District standards and priorities.
• Buys and negotiates contracts and manages procurement processes to ensure compliance with state/federal laws, District policy, and competition requirements.
• Ensures all procurement and distribution activities comply with state/federal laws, District policy, and competition requirements.
• Reviews work products and processes to ensure compliance risks are proactively identified and mitigated.
• Supports audit responses and ensures consistent application of corrective actions across teams.
• Provides guidance on labor and policy matters as they intersect with procurement and operational practices.
• Ensures supervisors and staff effectively adopt and utilize SAP-enabled workflows and tools.
• Establishes performance metrics and monitors outputs (cycle time, compliance, quality, service levels).
• Identifies systemic issues and drives process improvements through supervisors, rather than direct execution.
• Promotes continuous improvement and standardization across both functional teams.

Requirements

• Five (5) years of increasingly responsible experience in a large public agency, dealing with school district and State procurement regulations large central warehouse/distribution and inventory control experience;
• Three (3) years of lead or supervisory experience;
• A Bachelor’s degree in business administration or related field with emphasis in purchasing and financial accounting;
• An equivalent combination of education and experience may substitute for the education requirement on a year-for-year basis, or completion of Purchasing Certificate Program and four (4) additional years of experience may substitute for the education requirement;
• Proficiency with Word and Excel.

Qualifications

• Knowledge of purchasing methods and procedures including informal open-market purchasing.
• Formal bidding procedures.
• Local, state, and federal laws governing purchases and contract compliance.
• Principles and practices of warehouse, distribution and inventory control.
• City, county, state, and federal regulations and safety standards for areas of responsibility.
• Warehouse, distribution, and mail service techniques for large scale operations.
• Effective supervisory practices.
• Research and analytical techniques.
• Quality control measures.
• Records management practices and techniques.
• Strong oral and written communications.
• Team building.
• Organizing and assigning work schedules.
• Collaborative processes and problem-solving.
• Conceptual and analytical thinking.
• Customer relations.
• Evaluate and determine capability of vendors to perform services based on multiple variables.
• Supervise negotiations with vendors.
• Interpret, explain, enforce, and apply state statutes and District policies and procedures for procurement.
• Effectively represent the District.
• Adapt to change and remain flexible while upholding all applicable laws and District policies and procedures.
• Troubleshoot complex problems and develop action plans to correct.
• Cook
• Coordinate multiple projects simultaneously.
• Set priorities and meet deadlines.
• Use time effectively and efficiently.
• Make decisions in a timely manner.
• Work effectively under pressure.
• Maintain integrity of data and information.
• Maintain effective working relationships in a multicultural environment.

Skills

• Ability to evaluate and determine capability of vendors to perform services based on multiple variables.
• Supervise negotiations with vendors.
• Interpret, explain, enforce, and apply state statutes and District policies and procedures for procurement.
• Effectively represent the District.
• Adapt to change and remain flexible while upholding all applicable laws and District policies and procedures.
• Troubleshoot complex problems and develop action plans to correct.
• Cook
• Coordinate multiple projects simultaneously.
• Set priorities and meet deadlines.
• Use time effectively and efficiently.
• Make decisions in a timely manner.
• Work effectively under pressure.
• Maintain integrity of data and information.
• Maintain effective working relationships in a multicultural environment.

Benefits

N/A

Pay

N/A

Schedule

N/A