Manager Periop Logistics

About the role

Under general supervision of the Business Manager, Surgical Services, manages the personnel responsible for all product inventory, supply distribution systems and processes in the Operating Room. Leads, facilitates, and/or participates in Supply Chain process redesign and operational improvement projects in the Operating Room. Responsible for a $4.8 million inventory. Has authority over and manages the procurement of supplies and equipment for perioperative services and is responsible for the management of the associated products and inventory.

Responsibilities

• Maintains direct communication and coordination with OR Leadership, OR Staff, Central Processing & Distribution and Lahey Distributors.
• Facilitates/oversees distribution initiatives, including but not limited to Pyxis, PBDS packs, Reprocessing, trials and various savings opportunities.
• Utilizes an understanding of lean inventory, six sigma and value analysis tools.
• Utilizes custom analytics to optimize OR inventory and forecast supply usage using multiple advanced systems including Epic, PeopleSoft and Pyxis.
• Manages the personnel responsible for all product inventory, supply distribution systems and processes in the Operating Room.
• Provides regular oversight and guidance to the OR Supply Chain Coordinator and Inventory Control Assistant. Responsible for the job performance and evaluations of these individuals.
• Leads, facilitates, and/or participates in process redesign and operational improvement projects in the Operating Room.
• Performs data analyses and designs ad hoc reports pulling from multiple systems to improve efficiency and identify savings opportunities.
• Inventory Management - Responsible for a $4.8 million inventory. Manages/works in conjunction with Supply Chain Coordinator(s) in par level establishment and maintenance, refill process, utilization analysis and product management.
• Collaborates with Purchasing Agent with product failures, vendor returns, & expired items.
• Collaborates with receiving to assure smooth interface to meet clinical needs.
• Collaborates with all managers, super users, clinical and non-clinical staff to develop a cooperative approach to service oriented, cost-effective, operationally efficient inventory management.
• Creates appropriate par levels for all supplies in the Operating Room and provides a detailed monthly report on any overage. Has the authority to modify min/max inventory levels.
• Evaluates cause and frequency of stock-outs; ensures accurate and timely replenishment processes in both the routine and emergency situations; coordinates the development, implementation and monitoring of policies and discrepancy identification/resolution; develops and implements an inventory schedule/system; communicates with end-users to define and troubleshoot supply problems.
• Optimizes inventory for non-Pyxis product, including consignment. Identifies areas for savings within non-Pyxis stock using analytical tools.
• Manages monthly inventory reporting, tracking all compliance, cycle counts and inventory cost. Reviews inventory cost to budget and determines reasons for variances.
• Audits daily case equipment and supply utilization sheets to ensure accuracy of billing activity as required. Acts as contact person for the Finance Department to assure compliance with the billing procedures as required.
• Removes expired product and works with vendors to coordinate and track product swap out or exchange credit. Coordinates the disposal of property, supplies and/or material in compliance with Hospital, State and Federal regulations; tracks defective products and assists Purchasing with replacement from vendor.
• Works closely with Purchasing, Finance and the Clinical Department(s) on the development, enhancement and implementation of materials processes improvements and software modifications utilizing lean, six sigma and value analysis tools.
• Expedites overdue supply orders and backorders by coordinating with Purchasing daily. Communicates information to customers (nursing staff, specialty departments etc..) pertaining to inventory optimization, routine orders, backorders and substitute supplies.
• Researches recalled product in coordination with Purchasing and communicates to end users, OR Management, Risk Management and Purchasing.
• In coordination with Purchasing - assures ordering of and availability of loaner equipment and creates bill only purchase requisitions for payment. Oversees equipment repairs as required. Assures that, when required, loaners are available for equipment needing repair.
• Reviews daily procedure schedule in advance to forecast non-stocked products as requested. Works with surgeons and nursing colleagues in regards to new product introduction or product changes.
• Manages the fiscal year-end physical inventory counts and the logistics leading up to it.
• Manages tissue tracking system per FDA regulations ie storage, temperature, receipt, expiration date, etc. Liaison for Nursing and MMIS for materials management, Epic, Peoplesoft, Pyxis needs.
• Organizes and maintains a cooperative approach to service oriented, cost-effective, operationally efficient inventory management.

Qualifications

• Requires a Bachelor's degree in Supply Chain Management, Healthcare Administration, Business Administration, or related field.
• Minimum of 5 years of experience in healthcare supply chain management, operations, or related field.
• Experience in managing large-scale inventory systems and processes.
• Experience in Lean, Six Sigma, and Value Analysis tools.
• Strong analytical skills and ability to interpret data to drive process improvements.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities and deadlines.
• Knowledge of Epic, PeopleSoft, and Pyxis systems.

Skills

• Supply Chain Management
• Operational Improvement
• Data Analysis
• Lean Inventory
• Six Sigma
• Value Analysis
• Custom Analytics
• Inventory Optimization
• Procurement
• Inventory Management
• Supply Distribution Systems
• Process Redesign
• Operational Efficiency
• Cost Effective
• Inventory Forecasting
• Inventory Reporting
• Inventory Cost Management
• Inventory Cycle Counting
• Inventory Compliance
• Inventory Disposal
• Inventory Schedule System
• Inventory Schedule Development
• Inventory Schedule Implementation
• Inventory Schedule Monitoring
• Inventory Schedule Resolution
• Inventory Schedule Communication
• Inventory Schedule Evaluation
• Inventory Schedule Modification
• Inventory Schedule Optimization
• Inventory Schedule Reduction
• Inventory Schedule Elimination
• Inventory Schedule Stock-Outs
• Inventory Schedule Replenishment Processes
• Inventory Schedule Routine Orders
• Inventory Schedule Emergency Situations
• Inventory Schedule Policies
• Inventory Schedule Discrepancy Identification
• Inventory Schedule Discrepancy Resolution
• Inventory Schedule Inventory Schedules
• Inventory Schedule Inventory Costs
• Inventory Schedule Inventory Budgets
• Inventory Schedule Inventory Variances
• Inventory Schedule Inventory Reporting
• Inventory Schedule Inventory Compliance
• Inventory Schedule Inventory Cycle Counts
• Inventory Schedule Inventory Cost Management
• Inventory Schedule Inventory Cost Tracking
• Inventory Schedule Inventory Cost Analysis
• Inventory Schedule Inventory Cost Optimization
• Inventory Schedule Inventory Cost Reduction
• Inventory Schedule Inventory Cost Elimination
• Inventory Schedule Inventory Cost Variance Analysis
• Inventory Schedule Inventory Cost Variance Management
• Inventory Schedule Inventory Cost Variance Reporting
• Inventory Schedule Inventory Cost Variance Compliance
• Inventory Schedule Inventory Cost Variance Monitoring
• Inventory Schedule Inventory Cost Variance Resolution
• Inventory Schedule Inventory Cost Variance Communication
• Inventory Schedule Inventory Cost Variance Evaluation
• Inventory Schedule Inventory Cost Variance Modification
• Inventory Schedule Inventory Cost Variance Optimization
• Inventory Schedule Inventory Cost Variance Reduction
• Inventory Schedule Inventory Cost Variance Elimination
• Inventory Schedule Inventory Cost Variance Variance Analysis
• Inventory Schedule Inventory Cost Variance Variance Management
• Inventory Schedule Inventory Cost Variance Variance Reporting
• Inventory Schedule Inventory Cost Variance Variance Compliance
• Inventory Schedule Inventory Cost Variance Variance Monitoring
• Inventory Schedule Inventory Cost Variance Variance Resolution
• Inventory Schedule Inventory Cost Variance Variance Communication
• Inventory Schedule Inventory Cost Variance Variance Evaluation
• Inventory Schedule Inventory Cost Variance Variance Modification
• Inventory Schedule Inventory Cost Variance Variance Optimization
• Inventory Schedule Inventory Cost Variance Variance Reduction
• Inventory Schedule Inventory Cost Variance Variance Elimination
• Inventory Schedule Inventory Cost Variance Variance Variance Analysis
• Inventory Schedule Inventory Cost Variance Variance Variance Management
• Inventory Schedule Inventory Cost Variance Variance Variance Reporting
• Inventory Schedule Inventory Cost Variance Variance Variance Compliance
• Inventory Schedule Inventory Cost Variance Variance Variance Monitoring
• Inventory Schedule Inventory Cost Variance Variance Variance Resolution
• Inventory Schedule Inventory Cost Variance Variance Variance Communication
• Inventory Schedule Inventory Cost Variance Variance Variance Evaluation
• Inventory Schedule Inventory Cost Variance Variance Variance Modification
• Inventory Schedule Inventory Cost Variance Variance Variance Optimization
• Inventory Schedule Inventory Cost Variance Variance Variance Reduction
• Inventory Schedule Inventory Cost Variance Variance Variance Elimination
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Analysis
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Management
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Reporting
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Compliance
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Monitoring
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Resolution
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Communication
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Evaluation
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Modification
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Optimization
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Reduction
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Elimination
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Analysis
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Management
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Reporting
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Compliance
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Monitoring
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Resolution
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Communication
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Evaluation
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Modification
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Optimization
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Reduction
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Elimination
• Inventory Schedule Inventory Cost Variance Variance Variance Variance Variance Variance Analysis
• Inventory Schedule Inventory Cost Variance Variance Vari