Manager, Payroll Tax

Responsibilities

• Ensure compliance with federal, state, and local payroll tax regulations across multi-state operations
• Manage and review quarterly and annual tax filings, including Forms 941, 940, W-2s, and applicable state/local returns
• Serve as the subject matter expert for payroll tax matters and provide guidance on regulatory changes and payroll impacts
• Prepare and review payroll tax reconciliations, including quarterly and annual filings
• Partner with Accounting to support payroll tax accruals and general ledger reconciliation
• Maintain accurate payroll records and documentation to support audits and compliance
• Manage payroll tax audits, agency notices, and correspondence with federal, state, and local tax authorities
• Lead resolution of tax discrepancies and inquiries from agencies
• Support internal controls, documentation, and compliance testing requirements (including SOX-style controls)
• Utilize ADP Smart Compliance to manage payroll tax operations and filings
• Support integration and data flow between payroll, HRIS, and tax systems to ensure accuracy, and compliance
• Partner with HRIS/IT on system enhancements, implementations, and testing
• Monitor changes in payroll tax laws and assess impact to payroll operations
• Identify opportunities for automation, efficiency, and process improvement across payroll tax workflows

Qualifications & Experience

• 5+ years of payroll experience, including payroll tax management and compliance
• Experience managing multi-state payroll operations
• Strong knowledge of federal, state, and local payroll tax laws and regulations
• Knowledge of payroll reporting, reconciliations, and tax filings
• Hands-on experience with ADP Smart Compliance
• Experience with Workday preferred
• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or equivalent experience
• Proficiency in Microsoft Excel and payroll systems
• Strong analytical, problem-solving, and organizational skills
• Excellent communication and stakeholder management abilities