Manager of Payroll Tax

This position is open to candidates in all states and will be fully remote for candidates located more than 40 miles outside of the Cincinnati area. English proficiency is required.

About the role

The Payroll Tax Manager ensures payroll tax accuracy and maintains compliance with federal, state, and local tax regulations. This role leads and develops 1 to 2 Payroll Tax Specialists and serves as the primary tax subject matter expert for the payroll tax team and organization. The manager partners cross-functionally with Payroll, HRIS, Finance, Legal, and other teams to ensure accurate and compliant payroll tax operations.

Responsibilities

• Oversee tax compliance requirements, regulations, and confidentiality provisions for the payroll tax team.
• Ensure all Federal, State, and Local payroll tax liabilities and associated regulatory tax filings are completed 100% accurately and on time.
• Oversee each quarterly tax close, as well as the annual W-2/W-2c process.
• Maintain and develop procedures and policies related to the payroll tax department, understanding their correlation to other cross-department impacts.
• Manage and collaborate with third-party payroll tax system providers to ensure long-term stability of the solution as it relates to business needs.
• Develop policies, processes, and procedures to ensure payroll tax compliance in a multi-state environment.
• Maintain payroll data integrity in systems by running queries, analyzing data, and creating and running various audits.
• Ensure regulatory compliance and prepare EEOC, Bureau of Labor Statistics, multi-state reporting, and other statutory compliance as required.
• Stay educated on the latest laws and legislation at the local, state, and federal levels.
• Partner with Legal to address employee compliance in accordance with federal, state, and local laws.
• Review and analyze current payroll and tax procedures to recommend and implement changes leading to best-practice operations.
• Resolve accounting and reporting discrepancies and irregularities in a timely manner related to payroll, including those within the payroll system, general ledger, or payroll-related tax reporting.
• Drive the development and coaching of payroll tax team members and ensure team members are cross-trained within the department.
• Ensure system compliance with SOX and internal controls.
• Demonstrate strong customer service and problem-solving skills when addressing payroll tax questions and issues.
• Work effectively at both detail and big-picture levels and drive projects forward.
• Partner effectively with cross-functional teams and stakeholders at all levels of the organization.

Requirements

• Bachelor's Degree in Accounting, Finance, Business Administration, or related discipline plus 6+ years' experience in the Payroll Tax field, or the equivalent of 10+ years' experience in the Payroll Tax field. (Required)
• 6+ years' experience with payroll taxes in at least 30+ states. (Required)
• 5+ years' experience in payroll tax leadership. (Required)
• 5+ years' Workday software experience. (Required)
• 5+ years' experience working with third-party payroll tax compliance tools such as SmartCompliance. (Preferred)
• Certification such as FPC or CPP. (Preferred)
• Strong written, verbal, and interpersonal communication skills with an ability to communicate information clearly and effectively throughout all levels of the organization.
• Demonstrated ability to work well with cross-functional groups.
• Demonstrated interpersonal, collaborative, and relationship-building skills; ability to interact positively with teammates at all levels of the company.

Pay

Compensation ranges from $90,000 - $110,000 depending on experience.