Manager - Office & Vendor Administration

Job Description

The Manager- Office Vendor & Administration at Ascentium Capital contributes to the efficient and effective workings of applicable departments by performing daily tasks that require a strong attention to detail and advanced industry and business knowledge.

• Reviews invoices for validity, proper approvals, and coding, including cost center designations
• Processes payable transactions timely and maintains records accordingly
• Imports or approves NACHA files and enters or approves wire transactions through the online banking platform
• Reviews/approves exception items in the online banking platform
• Helps with setting up new employees and reviewing employee expense reports to ensure proper support documents have been received and that Company Expense Reimbursement Policy is adhered to
• Initiates disputes when needed and ensures timely payments
• Sets up Fixed Asset Additions in Regions' accounting system for each capitalized expense and works with the Accounting team on any issues/changes
• Scans and/or saves support documents for payable transactions
• Pulls payable documentation as needed for audit requests, internal reviews, or legal proceedings
• Handles light purchasing as needed for fixed assets or corporate credit card transactions
• Provides training to employees on the proper use of the associate expense management system
• Issues 1099-MISC once per year in conjunction with the applicable manager

Requirements

• Bachelor’s degree in a related field
• Five (5) years of experience in accounts payable
• Experience with general ledger accounting
• Experience operating a ten-key calculator/keyboard

Skills And Competencies

• Ability to learn additional systems as needed
• Ability to manage multiple priorities simultaneously
• Ability to research, analyze data, and derive facts
• Ability to supervise and manage a team on occasion
• Ability to work in a team environment when applicable
• Ability to work well under pressure and meet deadlines
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, etc.)
• Strong attention to detail
• Strong organizational skills
• Strong work ethic and self-motivation

Benefits

• Paid Vacation/Sick Time
• 401K with Company Match
• Medical, Dental and Vision Benefits
• Disability Benefits
• Health Savings Account
• Flexible Spending Account
• Life Insurance
• Parental Leave
• Employee Assistance Program
• Associate Volunteer Program