Manager of Student Programs - Pittsburgh, PA

About the role

The Manager of Student Programs at the Big Idea Center (BIC) serves as the primary lead for the planning, coordination, and execution of all BIC core student programming throughout the academic year. Reporting to the Assistant Director, this position works at the intersection of program strategy and hands-on delivery, ensuring exceptional experiences for student innovations and the entrepreneurship stakeholders across the University.

Responsibilities

• Serves as the primary lead for the planning, coordination, and execution of all Big Idea Center core student programming, including large-scale competitions, pitch events, and workshops.
• Manages budgets, purchasing arrangements, and award payout processes.
• Collaborates with marketing/communications teams to develop and deploy promotional materials and campaigns aligned with program timelines.
• Maintains and updates program management platforms (e.g., Monday.com) to ensure timelines, tasks, and program details remain current.
• Oversees program surveys and feedback mechanisms and implements improvements in coordination with BIC leadership.
• Develops and maintains standard operating procedures and documentation to support consistent, scalable program delivery.
• Designs and enhances the participant experience across programs and opportunities to ensure accessibility, engagement, and value for students.
• Supervises one BIC staff member; coordinates student workers supporting program logistics and events; collaborates with the Assistant Director and Director to align programming with broader BIC strategy.
• Manages the full lifecycle of mentor, judge, and speaker engagement; maintains relationships with internal University offices and external community partners to support program delivery and an exceptional stakeholder experience.
• Affords strategic outreach initiatives to promote program awareness and engagement, including organizing and staffing tabling events, delivering presentations to diverse audiences, and working with external stakeholders on program collaborations and activities.
• Oversees BIC physical space utilization, including room reservations, setup coordination, and staffing coverage; coordinates with facilities management and University offices on space-related needs.
• Occasionally serves as an in-person presence at the Big Idea Center, including acting as front-desk staff for day-to-day student questions, general greeting, and other organizational duties as needed.

Requirements

• Bachelor’s degree
• Minimum of three (3) years of experience in program management, event coordination, or a related role

Qualifications

• Strong organizational, communication, and project management skills
• Familiarity with CRM/project management platforms
• Background in budget management or staff/student worker supervision preferred

Skills

• Exceptional interpersonal and communication skills
• Ability to manage multiple projects simultaneously
• Experience with program management software
• Excellent organizational and time management skills

Benefits

N/A

Pay

TBD

Schedule

Monday-Friday, 8:30 a.m.- 5:00 p.m.

Additional Information

The University of Pittsburgh is an equal opportunity employer / disability / veteran. The Office of Innovation & Entrepreneurship inspires, educates, and enables others to make an impact on society, improve the regional economy, and transform their own careers. The office is composed of four units: The Innovation Institute, the Office of Industry and Economic Partnerships, the Big Idea Center for student innovation, and the Institute for Entrepreneurial Excellence. For more information please visit the website at: innovation.pitt.edu.