Manager of Special Projects & Planning
Asphalt Green · New York, NY · 1 mo ago
HybridProject ManagementFull-time
We need to output HTML fragment with sections: About the role (but we already have "About Asphalt Green" preceding; we should not repeat job title heading; we need sections for headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections that have real specific content.
We have content: About Asphalt Green (intro). Then "About the Role" heading with description. Then "Why This Role Matters". Then "What You’ll Do" with bullet points (list). Then "Who You’ll Work With". Then "Qualifications" with Required Qualifications and Preferred Qualifications. Also maybe "Skills" not explicit but could be derived from qualifications. We should not invent sections.
We need to use for section headings. Use
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate.
We need to preserve all substantive information. So we need to include the intro about Asphalt Green (maybe as a
before sections). Then sections: About the Role (maybe combine with Why This Role Matters? But they are separate headings; we can have both if they have content). The posting includes "About the Role" then "Why This Role Matters". Both have content. So we can have two sections: About the Role and Why This Role Matters.
Then "What You’ll Do" is a list of duties; we can make a section Responsibilities (or maybe "What You’ll Do" maps to Responsibilities). The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should map content to those headings. So we need a section
Responsibilities
with the list from "What You’ll Do". Also maybe "Who You’ll Work With" could be part of Responsibilities or maybe not a standard heading; but we could include as a separate section like "Collaboration" but not in list; better to fold into Responsibilities or maybe omit if not matching headings. However we must preserve ALL substantive information; we cannot drop "Who You’ll Work With". We could incorporate that into Responsibilities as a paragraph or list. But the instruction says use headings only from that list; we can still have other headings? It says "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The e.g. suggests those are examples, not exclusive? It says "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely they expect those headings. It also says "Prefer a few substantive sections over many thin ones." So we should try to map content to those standard headings.
Thus we can have:
- About the role (intro about role)
- Responsibilities (What You’ll Do + Who You’ll Work With maybe)
- Qualifications (Required and Preferred)
- Skills (maybe we can extract from qualifications: exceptional written communication, strong organizational, analytical, etc.) But we already have qualifications; we could still have Skills section summarizing skills. However we must not invent or summarize away detail; we can list skills as bullet points derived from qualifications. That's okay as it's not inventing; it's extracting.
- Benefits, Pay, Schedule: not present, so omit.
We also need to include the About Asphalt Green intro maybe as a
before sections.
We must not include boilerplate like EEO etc. Not present.
Now craft HTML.
Structure:
About Asphalt Green...
About the role
... (the paragraph under About the Role heading)
Maybe also include Why This Role Matters as part of About the role or separate? Could be another About the role
duplicate not good. Better to incorporate Why This Role Matters into About the role paragraph.
Thus About the role section will contain the combined description from "About the Role" and "Why This Role Matters". We'll preserve all details.
Then Responsibilities: combine "What You’ll Do" and "Who You’ll Work With". We'll produce a with list items for each duty and maybe a sublist for who you'll work with? Could be separate list.
We need to preserve all details; we can break into two lists: one for duties, another for stakeholders. But both are lists; we can have two under Responsibilities.
Qualifications: we have Required Qualifications and Preferred Qualifications. We'll make a for required and another for preferred.
Skills: we could extract skills from qualifications: exceptional written communication, strong organizational skills, attention to detail, strong analytical and problem-solving skills, sound judgment, ability to work independently, comfort in fast-moving environment, proficiency with Microsoft Office, ability to work onsite. We'll make a for Skills.
We must not repeat content unnecessarily; but it's okay if some overlap.
Now craft HTML.
Let's write.
First paragraph: About Asphalt Green description.
Then About the role paragraph: combine.
Let's extract text.
About Asphalt Green:
"Asphalt Green is a nonprofit organization that transforms lives and builds community through sports, fitness, and play for all.Each year, Asphalt Green serves thousands of New Yorkers through sports, aquatics, fitness, camps, and community programs that promote health, personal growth, and lifelong participation in physical activity. Across three campuses and numerous community partnerships, Asphalt Green is committed to providing high-quality programs that are inclusive, accessible, and rooted in excellence.Asphalt Green believes that access to movement, sport, and wellness can change lives. Our work helps young people develop confidence, resilience, leadership skills, and healthy habits that extend far beyond the playing field."
We need spaces after periods; but we can keep as is.
Now About the Role paragraph: The heading "About the Role" then paragraph:
"Asphalt Green is seeking a highly organized, thoughtful, and execution-focused Manager, Special Projects & Planning to support the planning and advancement of some of the organization’s most important priorities, with an initial focus on major capital, real estate, and campus planning initiatives. Reporting to the Chief Operating Officer, this role will work across multiple executive workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts. The Manager will help keep this complex work organized and moving forward by coordinating meetings and follow-up, tracking decisions and action items, preparing briefings and memos, synthesizing information, conducting research and analysis, and ensuring leadership has clear visibility into progress, outstanding issues, and decisions that need to be made.The Manager will also work closely with the COO on capital and real estate initiatives, collaborating with the Owner’s Representative, architects, construction manager, engineers, consultants, vendors, and other project partners. While this role will not serve as the project manager for the design and construction team, it will help connect that work to the broader organizational planning, decision-making, and executive workstreams surrounding these projects.The ideal candidate is an exceptional organizer, writer, and problem solver who can quickly understand complex issues, distill large amounts of information into clear and useful work products, and bring structure and follow-through to fast-moving priorities. They should be comfortable working with senior leaders and external partners, capable of moving between big-picture thinking and detailed execution, and eager to take on a wide range of projects as organizational needs evolve."
Why This Role Matters paragraph:
"Asphalt Green is advancing several complex, long-term priorities that require coordination across teams, disciplines, and external partners. Major work involving campus planning, real estate, capital investment, construction, operations, fundraising, government relations, and organizational growth generates a significant amount of information, decisions, and follow-up that must remain organized and connected.The Manager, Special Projects & Planning will help bring structure and clarity to this work. By coordinating across workstreams, preparing executive and Board briefings, documenting decisions and next steps, conducting research and analysis, and keeping important information organized and accessible, this role will help leadership maintain visibility and make informed, timely decisions.The impact of this role will extend beyond any single project. By helping connect people, information, and priorities, the Manager will increase Asphalt Green’s capacity to advance complex initiatives, anticipate issues, maintain momentum, and execute thoughtfully as the organization continues to grow and plan for its future."
We can combine.
Now Responsibilities: list from "What You’ll Do". Let's extract bullet points (they are sentences starting with verbs). We'll create list items.
What You’ll Do:
- Executive Workstream Coordination & Planning
- Lead coordination across executive workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts.
- Work directly with Executive Team leads and other stakeholders to understand priorities, timelines, milestones, dependencies, decisions, and upcoming needs across workstreams.
- Maintain clear records of commitments, action items, decisions, deadlines, and outstanding issues, and follow up with responsible parties to keep work moving forward.
- Connect information and activity across workstreams, identifying dependencies, competing priorities, gaps, or issues that may require additional coordination or leadership attention.
- Prepare agendas and materials for recurring project and workstream meetings, document discussions and decisions, and ensure clear follow-up.
- Identify emerging risks, unresolved questions, or potential roadblocks and surface them to the COO and other appropriate leaders with clear context.
- Prepare regular executive updates that synthesize progress across workstreams and highlight key developments, upcoming milestones, outstanding issues, and decisions needed.
- Capital, Real Estate, and Project Planning
- Serve as a core member of the Construction and Delivery workstream, working closely with the Chief Operating Officer and the broader project team.
- Coordinate with the Owner’s Representative and other partners to maintain visibility into project activity, decisions, schedules, and upcoming needs.
- Support planning related to project schedules, phasing, budgets, procurement, consultant deliverables, approvals, and major decision points.
- Partner with the Senior Director of Operations and Facilities to ensure project planning reflects campus needs, safety considerations, staff impact, member experience, and day-to-day operational realities.
- Assist with other capital, real estate, expansion, and organizational planning projects as priorities evolve.
- Planning, Analysis & Special Projects
- Conduct research and analysis on issues related to major organizational priorities and translate findings into clear, useful recommendations and work products.
- Take complex or loosely defined assignments and help develop the information, analysis, structure, and next steps needed to move them forward.
- Prepare briefing memos, decision documents, presentations, background materials, talking points, and other materials for the COO, Executive Team, Board, and external stakeholders.
- Synthesize information from multiple departments, consultants, meetings, and source materials into concise summaries that clearly identify what matters, what remains unresolved, and what decisions or actions are needed.
- Support special projects assigned by the COO, which may extend beyond the role’s primary capital and real estate portfolio.
- Develop planning tools, trackers, templates, and other resources that improve coordination, visibility, and follow-through across complex initiatives.
- Maintain organized and accessible records of key project information, decisions, commitments, and supporting materials.
- Communication, Briefing & Documentation
- Produce clear, concise, and executive-ready written materials, including project updates, briefing memos, meeting summaries, presentations, dashboards, decision logs, and Board materials.
- Attend key internal and external meetings, capture the substance of discussions and decisions, and translate them into clear actions and follow-up.
- Maintain accurate and current documentation so leadership can quickly understand project status, history, outstanding issues, and next steps.
- Help prepare the COO and other leaders for important meetings by gathering background information, identifying open questions, summarizing relevant history, and organizing materials.
- Coordinate information and communications across internal teams and external partners to reduce gaps, duplication, and confusion.
- Support internal communications
for prose. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. We need to preserve all substantive information. So we need to include the intro about Asphalt Green (maybe as a
before sections). Then sections: About the Role (maybe combine with Why This Role Matters? But they are separate headings; we can have both if they have content). The posting includes "About the Role" then "Why This Role Matters". Both have content. So we can have two sections: About the Role and Why This Role Matters. Then "What You’ll Do" is a list of duties; we can make a section Responsibilities (or maybe "What You’ll Do" maps to Responsibilities). The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should map content to those headings. So we need a section
Responsibilities
with the list from "What You’ll Do". Also maybe "Who You’ll Work With" could be part of Responsibilities or maybe not a standard heading; but we could include as a separate section like "Collaboration" but not in list; better to fold into Responsibilities or maybe omit if not matching headings. However we must preserve ALL substantive information; we cannot drop "Who You’ll Work With". We could incorporate that into Responsibilities as a paragraph or list. But the instruction says use headings only from that list; we can still have other headings? It says "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The e.g. suggests those are examples, not exclusive? It says "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely they expect those headings. It also says "Prefer a few substantive sections over many thin ones." So we should try to map content to those standard headings.
Thus we can have:
- About the role (intro about role)
- Responsibilities (What You’ll Do + Who You’ll Work With maybe)
- Qualifications (Required and Preferred)
- Skills (maybe we can extract from qualifications: exceptional written communication, strong organizational, analytical, etc.) But we already have qualifications; we could still have Skills section summarizing skills. However we must not invent or summarize away detail; we can list skills as bullet points derived from qualifications. That's okay as it's not inventing; it's extracting.
- Benefits, Pay, Schedule: not present, so omit.
We also need to include the About Asphalt Green intro maybe as a
before sections. We must not include boilerplate like EEO etc. Not present. Now craft HTML. Structure:
About Asphalt Green...
About the role
... (the paragraph under About the Role heading)
Maybe also include Why This Role Matters as part of About the role or separate? Could be anotherAbout the role
duplicate not good. Better to incorporate Why This Role Matters into About the role paragraph. Thus About the role section will contain the combined description from "About the Role" and "Why This Role Matters". We'll preserve all details. Then Responsibilities: combine "What You’ll Do" and "Who You’ll Work With". We'll produce a- with list items for each duty and maybe a sublist for who you'll work with? Could be separate list.
We need to preserve all details; we can break into two lists: one for duties, another for stakeholders. But both are lists; we can have two
- under Responsibilities.
Qualifications: we have Required Qualifications and Preferred Qualifications. We'll make a
- for required and another for preferred.
Skills: we could extract skills from qualifications: exceptional written communication, strong organizational skills, attention to detail, strong analytical and problem-solving skills, sound judgment, ability to work independently, comfort in fast-moving environment, proficiency with Microsoft Office, ability to work onsite. We'll make a
- for Skills.
We must not repeat content unnecessarily; but it's okay if some overlap.
Now craft HTML.
Let's write.
First paragraph: About Asphalt Green description.
Then About the role paragraph: combine.
Let's extract text.
About Asphalt Green:
"Asphalt Green is a nonprofit organization that transforms lives and builds community through sports, fitness, and play for all.Each year, Asphalt Green serves thousands of New Yorkers through sports, aquatics, fitness, camps, and community programs that promote health, personal growth, and lifelong participation in physical activity. Across three campuses and numerous community partnerships, Asphalt Green is committed to providing high-quality programs that are inclusive, accessible, and rooted in excellence.Asphalt Green believes that access to movement, sport, and wellness can change lives. Our work helps young people develop confidence, resilience, leadership skills, and healthy habits that extend far beyond the playing field."
We need spaces after periods; but we can keep as is.
Now About the Role paragraph: The heading "About the Role" then paragraph:
"Asphalt Green is seeking a highly organized, thoughtful, and execution-focused Manager, Special Projects & Planning to support the planning and advancement of some of the organization’s most important priorities, with an initial focus on major capital, real estate, and campus planning initiatives. Reporting to the Chief Operating Officer, this role will work across multiple executive workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts. The Manager will help keep this complex work organized and moving forward by coordinating meetings and follow-up, tracking decisions and action items, preparing briefings and memos, synthesizing information, conducting research and analysis, and ensuring leadership has clear visibility into progress, outstanding issues, and decisions that need to be made.The Manager will also work closely with the COO on capital and real estate initiatives, collaborating with the Owner’s Representative, architects, construction manager, engineers, consultants, vendors, and other project partners. While this role will not serve as the project manager for the design and construction team, it will help connect that work to the broader organizational planning, decision-making, and executive workstreams surrounding these projects.The ideal candidate is an exceptional organizer, writer, and problem solver who can quickly understand complex issues, distill large amounts of information into clear and useful work products, and bring structure and follow-through to fast-moving priorities. They should be comfortable working with senior leaders and external partners, capable of moving between big-picture thinking and detailed execution, and eager to take on a wide range of projects as organizational needs evolve."
Why This Role Matters paragraph:
"Asphalt Green is advancing several complex, long-term priorities that require coordination across teams, disciplines, and external partners. Major work involving campus planning, real estate, capital investment, construction, operations, fundraising, government relations, and organizational growth generates a significant amount of information, decisions, and follow-up that must remain organized and connected.The Manager, Special Projects & Planning will help bring structure and clarity to this work. By coordinating across workstreams, preparing executive and Board briefings, documenting decisions and next steps, conducting research and analysis, and keeping important information organized and accessible, this role will help leadership maintain visibility and make informed, timely decisions.The impact of this role will extend beyond any single project. By helping connect people, information, and priorities, the Manager will increase Asphalt Green’s capacity to advance complex initiatives, anticipate issues, maintain momentum, and execute thoughtfully as the organization continues to grow and plan for its future."
We can combine.
Now Responsibilities: list from "What You’ll Do". Let's extract bullet points (they are sentences starting with verbs). We'll create list items.
What You’ll Do:
- Executive Workstream Coordination & Planning
- Lead coordination across executive workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts.
- Work directly with Executive Team leads and other stakeholders to understand priorities, timelines, milestones, dependencies, decisions, and upcoming needs across workstreams.
- Maintain clear records of commitments, action items, decisions, deadlines, and outstanding issues, and follow up with responsible parties to keep work moving forward.
- Connect information and activity across workstreams, identifying dependencies, competing priorities, gaps, or issues that may require additional coordination or leadership attention.
- Prepare agendas and materials for recurring project and workstream meetings, document discussions and decisions, and ensure clear follow-up.
- Identify emerging risks, unresolved questions, or potential roadblocks and surface them to the COO and other appropriate leaders with clear context.
- Prepare regular executive updates that synthesize progress across workstreams and highlight key developments, upcoming milestones, outstanding issues, and decisions needed.
- Capital, Real Estate, and Project Planning
- Serve as a core member of the Construction and Delivery workstream, working closely with the Chief Operating Officer and the broader project team.
- Coordinate with the Owner’s Representative and other partners to maintain visibility into project activity, decisions, schedules, and upcoming needs.
- Support planning related to project schedules, phasing, budgets, procurement, consultant deliverables, approvals, and major decision points.
- Partner with the Senior Director of Operations and Facilities to ensure project planning reflects campus needs, safety considerations, staff impact, member experience, and day-to-day operational realities.
- Assist with other capital, real estate, expansion, and organizational planning projects as priorities evolve.
- Planning, Analysis & Special Projects
- Conduct research and analysis on issues related to major organizational priorities and translate findings into clear, useful recommendations and work products.
- Take complex or loosely defined assignments and help develop the information, analysis, structure, and next steps needed to move them forward.
- Prepare briefing memos, decision documents, presentations, background materials, talking points, and other materials for the COO, Executive Team, Board, and external stakeholders.
- Synthesize information from multiple departments, consultants, meetings, and source materials into concise summaries that clearly identify what matters, what remains unresolved, and what decisions or actions are needed.
- Support special projects assigned by the COO, which may extend beyond the role’s primary capital and real estate portfolio.
- Develop planning tools, trackers, templates, and other resources that improve coordination, visibility, and follow-through across complex initiatives.
- Maintain organized and accessible records of key project information, decisions, commitments, and supporting materials.
- Communication, Briefing & Documentation
- Produce clear, concise, and executive-ready written materials, including project updates, briefing memos, meeting summaries, presentations, dashboards, decision logs, and Board materials.
- Attend key internal and external meetings, capture the substance of discussions and decisions, and translate them into clear actions and follow-up.
- Maintain accurate and current documentation so leadership can quickly understand project status, history, outstanding issues, and next steps.
- Help prepare the COO and other leaders for important meetings by gathering background information, identifying open questions, summarizing relevant history, and organizing materials.
- Coordinate information and communications across internal teams and external partners to reduce gaps, duplication, and confusion.
- Support internal communications