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Manager of Program Operations MWAETC, Department of Medicine - Allergy & Infectious Diseases

University of Washington · Seattle, WA · 3 days ago
Information Technology$91k/yrFull-time

About the role

The Department of Medicine – Division of Allergy & Infectious Diseases at the University of Washington has an outstanding opportunity for a Manager of Program Operations (Working Title: Director, Mountain West AIDS Education and Training Center) to join their team.

Key Responsibilities

  • Develop and lead the strategic planning process for the MWAETC program, involving Regional Office (RO) and regionally based Local Partner (LP) staff.

  • Direct planning, implementation, and evaluation of MWAETC programming, including allocation of resources.

  • Identify, plan, and oversee emerging programmatic priorities, including Ending the HIV Epidemic and Ryan White Program 2030 initiatives.

  • Determine annual program priorities in collaboration with the Principal Investigator, Clinical Director, and Regional Office Managers based on regional epidemiologic data, Regional Office and Local Partner assessment information, and HRSA priorities.

  • Lead management team meetings to establish program vision, monitor Regional Office and Local Partner deliverables, and ensure effective communication and coordination across all staff.

  • Develop and implement outreach and communication strategies for training partners and key stakeholders, including national and regional AETCs, Federal Training Centers, and minority-serving organizations.

  • Ensure contractual and programmatic deliverables are achieved, documented, and communicated to the funding agency.

  • Ensure all MWAETC activities comply with current federal policy, including review of educational content, website monitoring, and enduring educational materials.

  • Develop and implement policies to address emerging programmatic issues.

  • Manage the overall timeline of MWAETC deliverables related to grant objectives.

  • Lead all grant and reporting activities required by the funding agency.

  • Represent and promote the MWAETC at local, regional, cross-regional, and national meetings and conferences.

  • Communicate directly with HRSA officials, state and local health departments, and other governmental agencies regarding MWAETC activities.

  • Provide technical assistance to regional staff related to grant writing and partnership development.

  • Collaborate across University of Washington programs and with external stakeholders to maximize resources and program impact.

Financial and Administrative Management

  • Develop the annual operating budget and future funding initiatives in collaboration with the PI and appropriate RO and LP staff.

  • Provide strategic oversight of all MWAETC budgets in partnership with the Fiscal Specialist, including resource allocation, expenditure monitoring, and financial planning.

  • Direct the development and implementation of administrative and fiscal policies and controls to ensure compliance with University, state, federal, and sponsor requirements.

Personnel Administration

  • Supervise, coach, and evaluate MWAETC RO staff.

  • Support and foster staff development, performance, engagement, and effective teamwork.

  • Oversee workforce planning and requests for new and replacement RO positions, position reclassifications, and salary increases.

  • Lead or oversee recruitment, hiring, performance management, corrective or disciplinary action, and separation decisions for RO staff in accordance with University policies and procedures.

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