Manager of Facilities and Transportation

Essential Job Duties

• Inspect, manage, and oversee all services and maintenance activities (HVAC, electrical, fire protection, grounds and building maintenance, security, systems engineering, and vehicles) to ensure efficient and effective operations across all facilities.
• Maintain daily, monthly, and quarterly preventive maintenance schedules for equipment and HVAC units, establishing clear priorities and timelines.
• Ensure maintenance and repair work is completed in a safe, timely, and cost-effective manner.
• Create, implement, and monitor safety plans, storage of equipment, and use of supplies.
• Comply with governmental regulations, building codes, zoning ordinances, utility companies, etc.
• Develop and implement facility policies and procedures and interpret policies for facility users.

Staff Leadership and Development

• Supervise the lead technician, housekeeping staff, and other operations department employees.
• Provide training and professional development opportunities for maintenance, grounds, housekeeping, and transportation staff.
• Facilitate quarterly facilities team meetings.

Financial and Vendor Management

• Develop and execute annual maintenance operating budget and five-year capital improvement plans for all Agency properties, including management of facilities reservation process.
• Establish and maintain relationships with vendors and contractors, ensuring a cost-effective bidding process and monitoring quality of work.
• Collaborate with the Director of Operations to coordinate outside professionals for repairs and service contracts.

Transportation Oversight

• Oversee the coordination of transportation services and maintenance of agency vehicles.

Additional Job Duties

• Act as handyperson for minor repairs as needed (e.g., plumbing, carpentry, masonry).
• Develop processes to evaluate customer satisfaction and implement improvement strategies.
• Cookordinate set-up and tear down for special events and relocations; respond to facility alarms, remaining on call as needed.
• Develop and monitor inventory systems for equipment, cleaning supplies, and furnishings, including purchasing oversight.
• Perform other related duties as assigned.

Qualifications

• Required: High School diploma or the equivalent plus ten (10) years of progressively responsible experience in facilities management and transportation, including supervisory responsibilities.
• Preferred: Associate degree in Facilities Management, Engineering, Business Administration, or a related field plus five (5) years of progressively responsible experience in facilities management and transportation, including supervisory responsibilities.
• A valid driver’s license with access to reliable transportation, and the ability to pass a driving background check.

Knowledge, Skill and Abilities

• Proven ability to function independently and professionally as a proactive leader with a strong commitment to workplace safety.
• Demonstrated skill in supervising, mentoring, and developing staff while fostering accountability, teamwork, and safe work practices.
• Strong project management abilities, including planning, scheduling, and overseeing construction, capital improvement, and maintenance projects with an emphasis on safety and compliance.
• Proficiency with building systems, facilities operations, preventive maintenance, and compliance with safety regulations, building codes, and fire/life safety standards.
• Demonstrated experience in managing multiple facilities, with thorough knowledge of federal, state, and local laws, codes, and regulations governing facilities operations and safety.
• Working knowledge of Microsoft Office (Word, Excel) and ability to learn facilities management software.
• Strong organizational skills with the ability to manage workflow, prioritize tasks, and coordinate departmental activities while ensuring safe and efficient operations.
• Effective communication skills, both oral and written, with the ability to analyze and interpret policies, procedural guidelines, technical documents, operating manuals and safety guidelines, and to present recommendations clearly.
• Ability to build and maintain positive relationships with staff, leadership, vendors, contractors, and the public, reinforcing professional interactions.
• Commitment to maintaining a safe environment and promoting a culture of safety accountability across all operations.
• Strong problem-solving and critical-thinking skills, with the ability to respond effectively and safely to emergencies or unexpected challenges.
• Flexibility to work evenings, weekends, or on call as required.

Physical Elements

• Must be able to physically perform bending, stooping, kneeling, walking, lifting, grasping, pulling, standing, talking, and hearing.
• Must be able to perform up to 100-pound assisted lifts and/or exert up to 50 pounds of force constantly to move objects.

Pay Range

$60,450 per year

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