Manager of Billing and Accounts Payable

Roles And Responsibilities

• Lead and support the professional development of Billing and AP Team members.
• Oversee the invoicing process, accuracy, and timeliness of Billing.
• Create and submit client invoices, ensuring they meet client specifications as noted in the Opportunity/Proposal/Contract/Purchase Order, including upfront down payments, fixed-fee contracts, products, software, and T&M billing.
• Reconcile invoices to contract agreements and record entries in all systems.
• Reconcile vendor volumes with invoiced volumes.
• Research discrepancies between invoicing and proposals and correct as needed.
• Record and reconcile WIP monthly.
• Partner with Project Managers to stay on top of project milestones and client invoicing.
• Partner with the Finance team to provide monthly revenue forecasts for projects and ensure all projects have accurate prices.
• Auxiliary with integrating billing processes across current and future acquisitions.

Key Criteria

• Experience leading and developing a high-performing team.
• Ability to identify, recommend, and implement new processes to improve workflows.
• Attention to detail and accuracy.
• Ability to independently research discrepancies to get to the root cause of issues.
• Ability to navigate client portals to upload invoices in the required format and within the required timelines.
• A natural curiosity and willingness to jump in and solve problems are required.
• Excellent communication skills.
• Ability to work collaboratively in a team environment.
• Experience with automation tools and AI is a plus.

Technical Skills

• Experience or Education in an Accounting field is required.
• ConnectWise, QuickBooks, and NetSuite experience is a plus.
• Strong understanding of GAAP, including reporting on deferred revenue and work-in-progress (WIP) revenue.
• Ability to understand and correctly use a variety of general ledger revenue codes.
• Excellent Excel and Word skills.

What We Offer

• Competitive salary depending on skills and experience.
• PTO and 8 Paid Holidays.
• Employer-paid Health and Dental Insurance for CA employees.
• Great opportunities for career advancement.
• 401k with employer matching.
• Disability and Life Insurance.

Pay

Competitive salary depending on skills and experience.

Schedule

This is a full-time, in-office position located in Maple Grove, MN, with the possibility of working from home 1–2 days per week after the onboarding period.