Manager, Human Resources (Specialty Pod)

Position Summary

Reporting to the Associate Director and Sr. Director of Human Resources, the Manager will be responsible for managing the day-to-day human resources, faculty affairs and payroll functions. The Manager will also function as team lead and will be responsible for managing staff.

Responsibilities

• Recruitment
• Obtain required approvals to post positions in applicant tracking systems (Talentlink/ASR*, Interfolio/Clear Company) and relevant publications and/or websites;
• Manage hiring transactions within application systems;
• Participate in the recruitment process as needed, including pre-screening candidates and reference verification;
• Communicate with candidate, hiring manager and leadership regarding the hiring process;
• Provide, obtain and process necessary hiring documents in HRIS systems and paper submissions;
• Schedule orientation and assist with time sheet population for new hires.
• Onboarding
• Communicate with candidate, hiring manager and leadership regarding the hiring process;
• Provide, obtain and process necessary hiring documents in HRIS systems and paper submissions;
• Schedule orientation and assist with time sheet population for new hires.
• Faculty Affairs
• Facilitate and track all aspects of appointments, promotions, reappointments, and credentialing for faculty (clinical and research), officers of research, student officers and other medical staff;
• Liaise with International Student & Scholars office to complete VISA processing and extensions for international hires and employees;
• Process letter of non-renewal (LON) requests, stipend terminations and resignations;
• Aid the Chair’s Office with the Committee on Appointments and Promotions (COAP) and the Tenure process;
• Review, edit and post Faculty and Research positions in the University’s Recruitment of Academic Personnel System (RAPS) and posting of job advertisements in outside sources/websites.
• Payroll/Compensation
• Changes Process union, non-union and casual employee Payroll for the department;
• Maintain timesheets and accrual balances for support staff, non-union support staff, and part-time employees;
• Review and complete all PSRC requests for promotions/reclassifications;
• Assist with the annual salary and zero-salary roster.
• Employee & Labor Relations
• Provide support to the HR Director(s) and leadership pertaining to employee & labor relation issues (including grievance resolution, disciplinary action, termination).
• Compliance
• Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
• Supervisor Responsibilities
• Train and guide HR/FA Generalist on all transactional processes;
• Aid Generalists with identification of key priorities and problem-resolution, as required;
• Meet weekly with Department Administrators to review task list and provide updates.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience;
• Minimum 4 years of experience;
• Healthcare and or Academic Medicine experience strongly preferred;
• Certification (SHRM, Labor Relations, HR, etc) preferred;
• Degree in Human Resources or related field preferred;
• Human Resources experience preferred;
• Experience using Peoplesoft, TalentLink, and Columbia Financial systems a plus.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.