Manager, Human Resources (Medicine Pod)

Salary range: $90,000–$115,000. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.

Position Summary

The Manager, Human Resources will oversee the day-to-day human resources, faculty affairs, and payroll functions within the Medicine Pod at Vagelos College of Physicians and Surgeons. The incumbent will function as team lead and manage staff. The ideal candidate is enthusiastic with a focus on customer service, problem-resolution, creativity, and innovation. This position offers opportunities to build, enhance, and develop processes in a highly fast-growing environment.

Responsibilities

• Recruitment
  • Obtain required approvals to post positions in Columbia University application systems (TalentLink, Interfolio) and relevant publications and/or websites.
  • Manage hiring transactions within application systems.
  • Participate in the recruitment process as needed, including pre-screening candidates and reference verification.
• Onboarding
  • Communicate with candidate, hiring manager, and leadership regarding the hiring process.
  • Provide, obtain, and process necessary hiring documents in HRIS systems and paper submissions.
  • Process, monitor, and track incoming Visiting Student Interns, short-term visitors, or observers.
  • Schedule orientation and assist with timesheet population for new hires.
• Faculty Affairs
  • Facilitate and track all aspects of appointments, promotions, reappointments, and credentialing for faculty (clinical and research), officers of research, student officers, and other medical staff.
  • Interpret procedures related to faculty ranks and title structure as defined by the University faculty handbook and university statutes in collaboration with the Office of Faculty Affairs.
  • Liaise with International Student & Scholars office to complete Visa processing and extensions for international hires and employees.
  • Process letter of non-renewal (LON) requests, stipend terminations, and resignations.
  • Assist the Chair’s Office with the Committee on Appointments and Promotions (COAP) and the Tenure process.
  • Review, edit, and post Faculty and Research positions in the University’s Academic Search and Recruiting (ASR) and posting of job advertisements in outside sources/websites.
• Payroll/Compensation Changes
  • In partnership with the Payroll Office, facilitate resolving payroll-related issues for the department.
  • Maintain timesheets and accrual balances for support staff, non-union support staff, and part-time employees using TLAM.
  • Review and complete all HRCULES requests for promotions/reclassifications.
  • Assist with the annual salary and zero-salary roster.
• Employee & Labor Relations
  • Provide support to the HR Directors and leadership pertaining to employee & labor relation issues (including grievance resolution, disciplinary action, termination).
• Compliance
  • Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, HIPAA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
• Systems and Project Work
  • Use HRCULES HR-PAR Ticketing System to effectively manage all requests and communicate with HR/FA team.
  • Maintain and update employee records. Upload all employee forms and documents into record-keeping system.
  • Participate in improvement processes initiatives in conjunction with the shared services team members.
• Supervisor Responsibilities
  • Train and guide HR/FA Generalists on all transactional processes.
  • Assist HR/FA Generalists with identification of key priorities and problem-resolution, as required.
  • Meet weekly with Department Administrators to review task list and provide updates.
• Other duties as assigned.

Requirements

• Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience.
• Excellent organizational, analytical, critical thinking, interpersonal, verbal, and written communication skills.
• Detail-oriented, able to make quick and precise decisions based on experience and knowledge.
• Strongly motivated with strong interpersonal skills.
• Highly proficient Microsoft Office skills; comfortable working with databases and computerized financial systems.
• Able to identify priorities within multiple assignments in a high-pressure, short-deadline environment.

Preferred Qualifications

• Experience using Peoplesoft, TalentLink, Interfolio, and Columbia Financial systems.