Manager, Grants

Position Summary

The Manager, Grants is responsible for the operational management, governance, and compliance oversight of Medical Affairs grant programs, including Independent Medical Education (IME/CME), Independent Investigator-Initiated Trials (IITs), publications, sponsorships, and other external research or educational funding.

Performance Objectives

• Manage the end-to-end operational lifecycle of Medical Affairs grants, including intake, review, approval, contracting, payment, tracking, and closeout.
• Serve as the primary operational contact for IME/CME, IIT, publication, and sponsorship grants.
• Accurately document, track, and report all grant activities and expenditures.

Governance & Compliance

• Coordinate and support Grants Committee meetings, including agenda development, materials preparation, documentation of decisions, and follow-up actions.
• Ensure grants processes adhere to internal SOPs, compliance policies, OIG guidance, PhRMA Code, and other applicable regulations.
• Partner with Legal, Compliance, Finance, and Quality to ensure consistent and compliant grant execution.

Stakeholder Collaboration

• Collaborate with Medical Affairs leadership, Medical Directors, and cross-functional teams to align grants with scientific and educational objectives.
• Serve as a liaison with external organizations, including academic institutions, medical education providers, and investigators.
• Provide guidance to internal stakeholders on appropriate use of grant funding and process requirements.

Financial Oversight & Reporting

• Track grant budgets, commitments, and spending to ensure financial accuracy and transparency.
• Support forecasting and reconciliation of grant payments in partnership with Finance.
• Prepare metrics, dashboards, and reports related to grant volume, timelines, and compliance performance.

Process Improvement & Systems Support

• Assist in the development, maintenance, and training of SOPs and work instructions related to grants management.
• Contribute to audit and inspection readiness activities related to Medical Affairs grants.

Education/Certification Requirements

• Bachelor’s degree required; advanced degree (e.g., PharmD, PhD, MPH, MS) preferred.
• Experience managing CME/IME, IITs, or research grants in a regulated environment strongly preferred.
• Strong understanding of Medical Affairs compliance, grant governance, and industry codes.
• Excellent organizational and project management skills with high attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with grant management systems preferred.

Pay Range

The pay range for this position at commencement of employment is expected to be between $147,900 – 174,000 annually. This pay range is based on the market range for positions of this type. However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including annual bonus/incentive comp plans, potential long term incentive plan, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave).