Grants Manager - Grants

About the role

This position serves as a member of the administration team responsible for various administrative tasks related to the Foundation's grantmaking and general operations. Reporting to the President/CEO and Vice President, Treasurer & CFO, this role requires a minimum of 40 hours per week on-site, typically Monday through Friday from 8:30 a.m. to 5 p.m., with occasional evening and weekend work for special events and outreach.

Responsibilities

• Enter data, process requests and payments, develop and attach electronic documents, perform analysis, and produce reports using Foundant GLM software or similar nonprofit software.
• Promote administrative aspects of the grantmaking process.
• Create grant files meeting legal, auditing, and foundation requirements, including developing and maintaining electronic records.
• Contribute to and assist with the preparation of board materials and reports.
• Collect, sort, respond to, and maintain grants management mail.
• Receive guests and maintain the Foundation's grant-related calendar and email.
• Contribute to streamlining and increasing efficiency of office procedures and systems.
• Lead for inquiries and coordinate usage involving The Edyth, the Foundation's headquarters, by outside groups.
• Aid in setting up in-house meetings, maintaining common areas, and supporting general office operations.
• Coordinate and maintain electronic media content and communications.
• Provide backup support to Executive Assistants, as needed.
• Interact with internal and external stakeholders.
• Undertake special projects and other duties as assigned.

Requirements

• Bachelor’s degree preferred.
• Minimum 5 years of administrative experience within a professional office environment, with non-profit or philanthropic experience preferred.
• Foundant software experience preferred.

Qualifications

• Excellent written and oral communication skills.
• Excellent organizational and interpersonal skills.
• High attention to detail and solid analytical skills.
• Ability to effectively prioritize, multi-task, and manage time to support various functions.
• A positive attitude and high level of flexibility.
• Ability to work independently and handle confidential material.
• Interest in the Foundation's mission and the administration of grantmaking and philanthropy.
• Proficiency in Microsoft Office Suite, Excel, and working knowledge of relational databases.
• Willingness to learn grantmaking software program.

Skills and Abilities

• Excellent written and oral communication skills.
• Excellent organizational and interpersonal skills.
• High attention to detail and solid analytical skills.
• Ability to effectively prioritize, multi-task, and manage time to support the work of various functions.
• A positive attitude and high level of flexibility.
• Ability to work independently and handle confidential material.
• Interest in the Foundation's mission and the administration of grantmaking and philanthropy.
• Proficiency in Microsoft Office Suite, Excel, and working knowledge of relational databases.
• Willingness to learn grantmaking software program.

Success Factors

• Professionalism, accountability, and self-motivation.
• Excellent organizational skills, detail oriented.
• Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines.
• Strong written and oral communication.
• A self-starter and work independently under pressure and with minimal supervision.
• Flexible and dependable.

Essential Physical Requirements

• Must be physically able to do assigned work as outlined above.
• Must be physically able to sit and use the computer for hours at a time.
• Must be able to lift up to 20 pounds.
• Must be able to maintain good relations with employees, supervisors, and the public.
• Must be able to follow written and verbal instructions.