Manager, Grants

Responsibilities

• Pre-Award Support: Funding Research & Faculty Outreach - Proactively research federal, state, and private funding sources. Maintain a matrix of faculty research interests and directly notify faculty of relevant opportunities.
  • Proposal Development - Write non-technical proposal sections (e.g., administrative, facilities, and budget narratives) and partner with faculty to edit, format, and package competitive grant applications.
  • Systems & Library Management - Maintain institutional access to electronic submission portals (e.g., Grants.gov, NSF Research.gov, eRA Commons). Manage a searchable library of previously submitted proposals and templates.
  • Compliance Review - Review all proposals prior to submission to ensure strict alignment with sponsor guidelines, institutional policies, and state/federal regulations. Submit proposal documents for internal NF review.
  • Administrative Liaison - Coordinate with NCF leadership regarding legislative budget requests or high-profile institutional proposals.
• Post-Award & Fiscal Management: Award Setup & Launch - Notify relevant offices of new awards. Setup budget in Banner for accuracy against the award notice.
  • Financial Monitoring & Forecasting - Reconcile departmental ledgers against monthly Banner reports. Develop expenditure and forecasting reports for Principal Investigators (PIs) to ensure optimal spending timelines.
  • Transaction Approvals - Review, determine eligibility, and approve all grant-funded expenditures, including travel, invoices, purchase orders, and P-Card transactions.
  • Cost Share & Matching - Develop, track, and audit Excel models tracking mandatory or voluntary cost-share commitments. Ensure compliant reporting to sponsors on intermediate and final financial reports.
  • Effort Reporting & Personnel Actions - Coordinate human resources and payroll actions for grant-funded personnel (undergraduate researchers, summer salary, staff). Ensure timely onboarding, time-sheet approvals, and accurate effort certification.
• Award Lifecycle Management: Act as the primary administrative interface with sponsoring agencies. Manage modifications, budget reallocations, and request/justify No-Cost Extensions (NCEs) when necessary.
  • Asset Tracking - Track, tag, and submit mandatory property forms for equipment and “attractive items” purchased under grant funds per NCF and sponsor guidelines.
  • Closure & Compliance - Account Reconciliation: Proactively identify expiring awards. Audit accounts to resolve outstanding encumbrances, travel advances, and pending receivables to ensure zero deficit.
  • Reporting & Closeout - Aggregate financial and administrative data to produce quarterly, annual, and final reports. Partner with the Finance Office to formally close accounts in the system.
  • Records Retention - Manage, archive, and securely destroy physical and electronic grant files in strict accordance with sponsor, state, and federal records retention laws.
• Confidentiality: Maintain absolute privacy and security of sensitive institutional, personnel, and financial data in compliance with FERPA, state laws, and college policy.
• Other duties as assigned.

Requirements

• Bachelor’s Degree + 2 years experience of appropriate experience
• Master’s Degree in an appropriate area of specialization and + 4 years experience of appropriate experience