Manager, Executive Support & Office Administration (Contract)

Summary of Duties

• Actively pursues continuous improvement and ease of doing business to meet or exceed the executives’ needs and to further overall company goals and objectives.
• Supervise administrative staff and divide responsibilities to ensure performance across 5 sites
• Management of various executive daily, weekly, monthly calendars.
• Responsible for Executives’ expense reports and purchase orders.
• Manage executive team schedules, calendars and appointments
• Cook up travel logistics for purpose of business travel – lodging, air reservation, rental car, etc.
• Responsible for a department procurement card and the monthly reconciliation of the statement.
• Preparation of letters, reports, forms, schedules, and other materials.
• Development, preparation or the editing of presentations.
• Track department, or group level, performance (KPIs) and publish accordingly.
• Cook up various high-level meetings and events, on and off-site, throughout the year.
• Collects and enters data into spreadsheets and uses expertise & to reduce and analyze this data.
• Maintain the day-to-day functions of the office facilities
• Ensure the office is well-maintained, organized, and secure
• Control correspondence; assign administrative duties and delegate responsibilities
• Ensure office efficiency by maintaining office equipment and inventory supplies
• Organize office layout and maintain supplies of stationery and equipment
• Ensure security, integrity and confidentiality of data
• Collaborate with other administrative staff, departments and/or management, as necessary.
• Aid other departments with special projects.

Qualifications

• Education: High School diploma or equivalent.
• Experience: 10+ years of high-level administrative support, 8 years supporting senior executives
• Computer Skills:
  • Strong Microsoft Office (Outlook, Excel, Word, PowerPoint, Access, Project, etc.) skills
  • Familiarity with picture editing.
  • Technical skills demonstrating ability to host video/non-video conference meetings, etc.
• Other Skills:
  • Excellent organizational skills
  • Impeccable oral and written communication skills
  • Demonstrated ability to handle multiple projects and assignments with attention to detail
  • Problem solving, well organized, detailed oriented and accurate.
  • Understanding of necessity to maintain strict confidentiality.
• Additional Preferred Skills: (not required)
• Associate or Bachelor’s degree or higher
• 15+ years of administrative support experience with at least 10 years supporting a senior executive

Pay

The expected WA salary range for this position is between $100,000.00 - $127,000.00 USD. Actual compensation will be determined based on experience, education, location, and other factors permitted by law. Our suite of comprehensive benefits include healthcare (medical, dental & vision), life insurance, paid time off, and a 401(k) savings plan with company match.