Manager

About the Role

Under the general supervision of the Director, Building Operations, this role is primarily responsible for ensuring daily facility readiness through consistent inspection, proactive identification of issues, and coordination with the team to maintain safe and fully operational environments. The position oversees the preventative maintenance program, event operation support, department supply and materials orders, contracted services, and projects for the School of Dentistry.

Responsibilities

• Perform daily building inspections to proactively identify and resolve deficiencies, improving operational responsiveness and supporting preventative and predictive maintenance.
• Oversee maintenance and operations decisions regarding repairs and replacements; schedule and manage equipment shutdowns for regular maintenance, including working with vendors and contractors.
• Manage building operations team to support all scheduled events and exams from planning to execution, optimizing engagement and successful outcomes.
• Assist with the development, maintenance, and implementation of the capital equipment replacement plan; make recommendations regarding replacement of capital equipment.
• Manage a web-based work order/maintenance management system.
• Develop and maintain administrative and operational policies and procedures manuals and standard operating procedures for use of clinical and mechanical equipment.
• Analyze training needs for the department and oversee staff training and participation in ongoing technical training; develop in-house training modules.
• Collaborate with the Director of Building Operations to prepare the annual departmental budget.
• Act as Director of Building Operations in the absence of the Director.
• Perform all other duties assigned by the Director, Building Operations.

Requirements

• Knowledge of facilities maintenance equipment and practices, building and fire codes, OSHA regulations, Haz-mat guidelines, project management principles, budget planning, and intermediate Microsoft Office Suite (Word, Excel, Access, Outlook), and building management systems or CMMS systems.
• Minimum of five years of administrative experience in facilities.
• Minimum of three years of prior manager/supervision experience.
• High school diploma or equivalent.

Qualifications

• Experience in a higher education environment preferred.
• Previous experience in a supervisory or lead role helpful.
• Ability to exercise independent judgment and discretion, work with minimal supervision, manage time and set priorities, respond quickly to emergencies, demonstrate initiative, communicate effectively, maintain confidentiality, and develop professional correspondence.
• Bachelor’s degree in business administration, facilities management, or related field preferred.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Working Conditions

• Full-time, 8 hours per day, 5 days per week.
• Occasional travel may be required.
• May require occasional evening or weekend shifts.
• May require response to emergencies after hours or on weekends.
• Occupational exposure to bloodborne pathogens may be reasonably anticipated; personal protective equipment will be provided.

Physical Requirements

• Work performed is a combination of general office/administrative and facilities tasks.
• Use of computer keyboard and telephone.
• Requires frequent walking, sitting, and standing; occasional lifting of up to 60 lbs.
• Must meet and maintain automotive insurability requirements for driving on university business.

Pay

Hiring range: $86,991.16 - $119,604.16. We consider factors such as scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Schedule

Full-time, 8 hours per day, 5 days per week.

Location: San Francisco, CA (in-person role, relocation within 25 miles preferred)

Job Type: Full-time

Department: Physical Plant (SF)