Manager- Administration

Responsibilities

• Oversee day-to-day administrative activities of the factory
• Manage factory infrastructure, utilities, and facilities
• Ensure upkeep of buildings, equipment, and common areas
• Develop and implement standardized administrative SOPs, ensuring consistent and efficient processes
• Collaborate with relevant teams to address facility-related issues promptly
• Manage security services and ensure plant safety
• Oversee housekeeping standards across the factory
• Implement the 5S system in admin related areas
• Manage employee transport, vehicle scheduling, and vendor contracts
• Monitor access control and visitor management systems
• Supervise canteen operations, ensuring quality, hygiene, and timely service
• Coordinate employee welfare initiatives and facilities
• Address employee grievances related to admin services
• Manage admin-related vendors and service providers
• Negotiate contracts, monitor service quality, and control costs
• Prepare and manage admin budgets and expenses
• Ensure timely payments and documentation
• Care for building management system operations including HVAC, electrical, fire safety, and access control systems
• Coordinate with maintenance department and vendors for preventive and corrective maintenance
• Manage administrative staff schedules across rotational shifts
• Ensure adequate support during business-critical requirements, including extended or rotational shifts

Qualifications

• Graduate / Postgraduate (Any discipline; MBA/Administration preferred)
• 10 –15 years of experience with facility management, canteen operations, and transport logistics experience
• Plant Administration experience
• Strong knowledge of factory administration and statutory compliance