Manager Accounts Payable & Travel - E99393

Location: Cheney, WA • FLSA Status: Exempt • Anticipated Start Date: As soon as possible

About the Role

The Manager of Accounts Payable & Travel Accounting plays a critical role in maintaining efficient operations and management of Accounts Payable and Travel Accounting. This position provides direct supervision and direction to Accounts Payable and Travel Accounting staff, ensuring processes are efficient and in compliance with all regulatory requirements. Additionally, the manager serves as the functional lead for troubleshooting and maintenance of the Concur travel system.

Responsibilities

• Plan and direct unit operations, including interviewing and recommending selection of applicants for hire within Accounts Payable and Travel Accounting.
• Supervise and provide leadership for fiscal and supporting staff: train new employees, assign and schedule work, act upon leave requests, conduct annual performance evaluations, and recommend disciplinary action.
• Identify professional development opportunities to enhance skill levels of fiscal staff.
• Oversee the audit and input of invoices and vouchers in Banner AP and the Capital Planning systems (AiM).
• Oversee daily processes, such as the daily check cycle, review of batches, and authorize corrective action if necessary.
• Oversee the operations cycle in Travel Accounting, including travel authorization approvals, travel encumbrances, expense voucher preparation, monitoring and reporting, and policy compliance.
• Audit and oversee payment of contracts, utilities, travel, refunds, reimbursements, and other miscellaneous vouchers.
• Monitor outstanding encumbrances and prepare adjustments as needed.
• Oversee preparation of journal entries for airfare, expense transfers, or coding corrections.
• Prepare check cancellations, handwritten checks, replacements for lost or destroyed checks, and monthly use/sales tax payments.
• Maintain and review procedures and internal controls related to office functions; update desk procedures as needed.
• Develop and recommend procedures to govern the payment of invoices to the advantage of the university in terms of cash flow and discounts, and to improve efficiency.

Requirements

• Total combination of 7 years of education and experience in accounting, finance, business administration, accounts payable, travel, financial disbursements, or operational accounting.
• One year of experience supervising fiscal support staff.
• Experience working with federal and state regulations and reporting.
• Demonstrated experience with integrated, enterprise-level accounting software systems.
• Demonstrated interest, ability, and/or experience promoting cultural competency and/or diversity.

Preferred Qualifications

• Specific experience working in the central operations of a college or university environment.
• Extensive hands-on system administration experience with Ellucian Banner or similar ERP system.
• Excellent interpersonal and written communication skills.
• Attention to detail and ability to manage multiple projects within established deadlines.
• Ability to identify problems, develop solutions, and implement change.
• Ability to use discretion, tact, and good judgment when working with highly sensitive and confidential information.

Benefits

• Comprehensive benefits package including health insurance, disability insurance, and retirement.
• Generous vacation and sick leave accruals, plus 12 paid holidays per year.
• Fringe benefits, such as tuition waiver for employees and eligible family members.
• Discounted EWU sports tickets.
• Full access to campus workout facilities at a minimum fee.
• Free transportation through STA buses.

Pay

$69,643 - $87,902 annually. The hired candidate will begin within this range dependent on education, experience, and skills.

Schedule

Regular office hours: 8:00 a.m. to 5:00 p.m. Position may occasionally require evening or weekend work to meet the demands of the office.

Conditions of Employment

• This position involves the receipt of, or accountability for, university funds or other items of value, as well as unsupervised access with vulnerable populations. A background check is required prior to beginning employment.
• Applicants must be authorized to work for any employer in the U.S. Sponsorship is not available for this position.
• All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work. Waivers are available for medical or sincerely held religious beliefs.
• This is an Administrative Exempt position covered by EWU Policy 406-01.
• Required training will be completed via Canvas after starting employment.

About Eastern Washington University

Eastern Washington University is a regional, comprehensive public university with an enrollment of over 10,000 students. As the region's polytechnic institution, EWU is recognized for its hands-on learning approach leading to in-demand careers. The 300-acre main campus is located in Cheney, WA, with additional programs offered in downtown Spokane and throughout the state. EWU offers over 100 fields of study, including bachelor's and master's degrees, as well as applied doctorates in physical therapy and educational leadership.

EWU has been recognized for its commitment to helping undergraduate students learn, grow, and succeed, earning national recognition as a '26-'27 College of Distinction for the second consecutive year.