Management Specialist

Location: 65 Court Street, 17th Floor, Brooklyn, NY 11201
Work arrangement: Onsite
Duration: Up to 24 months
Schedule: 35 hours per week

About the role

Our client is seeking an experienced Management Specialist to support the Financial Operations team responsible for the administration of capital-funded projects. This role will assist in the financial oversight, procurement coordination, budget monitoring, and execution of capital improvement projects. The successful candidate will work closely with senior leadership to ensure capital projects are executed efficiently, accurately, and in compliance with applicable financial, procurement, and regulatory requirements.

Responsibilities

• Support the end-to-end deployment of authorized capital projects.
• Coordinate procurement activities for capital-funded purchases including equipment, professional services, and materials.
• Monitor project budgets, expenditures, and financial transactions.
• Track project costs and assist with budget forecasting.
• Ensure capital expenditures remain within approved budgets.
• Prepare and review procurement documentation.
• Verify vendor information and contract documentation.
• Coordinate procurement approvals and purchasing activities.
• Assist in contract development and procurement verification.
• Maintain procurement records and documentation.
• Conduct quarterly financial analyses.
• Prepare financial reports and management documentation.
• Monitor transactions involving state and federal funding.
• Analyze contractor invoices and supporting documentation.
• Verify payment accuracy and funding eligibility.
• Coordinate with internal departments and external vendors.
• Communicate with contractors regarding project status, billing, and payments.
• Resolve contractor payment issues.
• Coordinate delivery schedules for capital equipment and services.
• Perform quality control reviews of capital project data.
• Monitor project execution against established schedules.
• Ensure compliance with procurement policies and funding requirements.
• Maintain project records and databases.
• Support Local Law 24 quarterly reporting requirements.
• Support audits conducted by City and State agencies.
• Prepare documentation for financial reviews.
• Generate monthly, quarterly, and annual capital project reports.
• Participate in process improvement initiatives.
• Support executive leadership on strategic initiatives.
• Assist with special financial and operational projects.
• Recommend process improvements to enhance efficiency.

Requirements

• Bachelor’s degree from an accredited college or university in Finance, Accounting, Business Administration, Economics, Public Administration, or a related discipline.
• Minimum 5 years of professional experience in financial analysis, budget administration, management analysis, or financial reporting.
• Minimum 4 years managing large-scale project budgets.
• Experience supporting procurement and purchasing processes.
• Experience working with financial systems and databases.

Preferred Qualifications

• Master’s degree in Finance, Accounting, Economics, Business Administration, or Public Administration.
• Knowledge of public sector finance and procurement.
• Experience supporting capital construction projects.
• Familiarity with government funding and regulatory compliance.
• Experience with City or State financial systems.
• Knowledge of SQL databases such as Microsoft SQL Server, PostgreSQL, or MySQL.
• Experience in government agencies, public sector finance, capital planning, infrastructure projects, construction finance, school districts, public procurement, or grant-funded programs.

Skills

• Financial Skills: Budget planning, financial analysis, cost tracking, budget forecasting, accounts payable, capital project accounting.
• Procurement Skills: Procurement administration, contract review, vendor management, purchase order processing, financial documentation.
• Project Management: Project coordination, budget monitoring, schedule tracking, risk identification, process improvement.
• Technical Skills: Advanced Microsoft Excel, Microsoft Word, Microsoft Office Suite, database management, SQL (preferred).
• Soft Skills: Strong analytical thinking, excellent written and verbal communication, organizational skills, ability to manage multiple priorities, attention to detail, problem-solving, ability to work independently, collaboration with cross-functional teams.