Management Coordinator, Senior

About the role

This position collaborates with the division chief, program manager, subject matter experts, and other personnel in the execution of the capability development programs and projects. This assistance encompasses three areas, in order of daily significance, namely program management assistance, administrative & office management.

Responsibilities

• Aid the Government staff with the execution of various assigned project and program management as well as administrative management activities, including but not limited to, the creation, editing, maintenance or distribution of project or program documentation, participation in project or program meetings and complying with reporting requirements.
• Support organizational actions during the creation, testing and execution of the COOP and other emergency plans including readiness exercises executed at the direction of the 88th Air Base Wing, AFLCMC or AFMC Commanders or Mobility and Training Aircraft Directorate leadership.
• Analyze CDRL items submitted by various OEM contractors for compliance with contract provisions; Participate in various program and project meetings including, but not limited to planning discussions, site visit planning, contract kickoff meetings, system requirements reviews, program management reviews, system design reviews, demonstration and acceptance plan reviews, technical interchange meetings, prototype compliance reviews, design maturation reviews, government technology demonstrations and demonstration report reviews; Participate in program or project-related team meetings at OEM contractor locations or other Government facilities as needed including occasional overnight travel;
• Edit, coordinate and publish program meeting minutes; briefings; and documents; Act as “project scribe” in meetings including operating conference room computers and changing data dynamically in documents, project schedules, spreadsheets or presentations as directed by the division chief, program manager or other personnel; Reformats various program management documents prepared under AF 63-series or DoD 5000-series directives into official USAF formats including preparing final versions for electronic or manual signature;
• Coordinate programmatic documents with the DAG, PEG or Front Office Group (FOG); Assist with creation/update of schedules using the Government-licensed version of Microsoft Project; Create graphic charts of programmatic using data in spreadsheets following division staff guidance regarding content and display; Coordinate participation of various military, civilian, contractor and industry personnel for program meetings;
• Manage SOCCER and other suspense tasking receipt, tracking and submission process for the division; Assist the division chief with managing the self-assessment program including using the MICT; Create and edit administrative, status and miscellaneous division documents including formatting to meet AF correspondence standards;
• Manage SharePoint site content; Manage the division’s official file plan and records; Assist the Government and Contractor personnel with arranging travel reservations and submitting travel voucher submission related to official trips, and; Create models using Microsoft Visio or other applications to document existing and proposed business methods for continuity planning and process improvement.
• Ensure routine office supplies are stocked for use by division personnel Order office supplies on line from authorized vendors, and; Coordinate with facility managers on division office and common area issues.

Qualifications

• One of the following combinations of education/experience: Advanced Degree (Master of Arts (MA)/Master of Science (MS)) and twelve (12) years of experience in the respective technical/professional discipline being performed, five (5) years of which must be in the DoD - OR - BA/BS degree, and fifteen (15) years of experience in the respective technical/professional discipline being performed, five (5) of which must be in the DoD - or - HS Diploma, and twenty (20) years of directly related experience, eight (8) of which must be in the DoD.
• SU.S. Citizenship required; Ability to obtain and maintain a TS/SCI Security Clearance required.

Skills

• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite
• Knowledge of DoD and USAF policies and procedures
• Experience with project management tools and techniques

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Accidental Death & Dismemberment
• Supplemental Income Protection Programs
• 401(k) with company match
• Flexible Spending Accounts
• Employee Assistance Program
• Education & Certification Reimbursement
• Employee Discount Program
• Paid Time Off and Holidays

Pay

The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.

Schedule

Full-time/Regular

Equal Opportunity Employer

COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.