Management Company Operations Specialist

Petra Funds Group is a single source provider for the fund administration and fund infrastructure needs of Private Equity and Debt Funds. At Petra, we enable fund managers to focus on the tasks that add the most value to their businesses and leave the rest to us. Petra is made up of highly experienced professionals across the US and Europe. In a business where accuracy and timeliness are paramount, having a deep bench who have spent years working inside of asset managers is what truly differentiates us. Our foundation is built on trust, experience, and uncompromising accuracy. Our people are experts. We work collaboratively. We are relentless in our process and put attention to detail first. What You Will Do The Management Company Operations Specialist is a full-time, dedicated resource supporting the management company finance team across recurring intercompany settlement, portfolio company billing, and accounts payable processes. The role executes these processes accurately and on schedule, taking day-to-day direction from a single point of contact in Corporate Finance. Location is open, with a preference for candidates in Boston or elsewhere on the East Coast; availability during U.S. Eastern business hours is required. Responsibilities Monitor intercompany balances between the management company and the funds, identifying amounts due and preparing the supporting detail behind each balancePrepare and issue intercompany invoices and facilitate the settlement process through to cash movement, on a quarterly cycle or as directedOwn the intercompany and receivable accounts on the management company balance sheet, keeping every balance supported, current, and explainable at any point in the quarterMaintain schedules that trace every invoiced balance to the underlying transaction-level detail and to the general ledgerPrepare portfolio company invoices for reimbursable professional fees and travel expenses, and for monitoring and other ancillary fees, for internal review prior to issuance, on a quarterly cycle or as directedIssue approved invoices to portfolio companies and maintain complete supporting documentation for eachMaintain accounts receivable aging reports across portfolio company and fund balancesOwn the collections process end to end, including direct follow-up with portfolio company and fund contacts, escalation of past-due balances, and pursuit of open items through to resolutionOwn the outcome, not just the report: drive outstanding accounts receivable balances down quarter over quarter and prevent unbilled activity from accumulatingReconcile billed amounts to the underlying expense detail and to recorded receivable balancesPrepare new and updated vendor and other entity records in NetSuite and in the accounts payable platformAllocate invoices for payment within the accounts payable platform and submit them for approvalObtain and maintain vendor W-9 and W-8 documentationMaintain vendor tax data throughout the year and prepare the annual 1099 population for review and filing Qualifications 5-10 years of experience in accounts payable, billing, or intercompany settlement, ideally within financial services, private equity/alternative investments, or professional servicesHands-on NetSuite experience required, including the reimbursable expense module, vendor and entity record maintenance, transaction entry, and reportingDemonstrated ownership of balance sheet accounts, including reconciliation and explaining period-over-period movementExperience building and maintaining accounts receivable aging reports, with a track record of driving collections to resolutionStrong Excel skills, including reconciling detailed transaction populations to summary balancesExperience preparing and issuing invoices (intercompany, portfolio company, or client-facing) with full supporting documentationFamiliarity with vendor tax documentation (W-9/W-8) and annual 1099 preparationClear written and verbal communication skills, with experience representing a firm professionally in direct contact with external stakeholdersAbility to work independently against a recurring calendar (monthly or quarterly close) with limited supervision Salary Range At Petra Funds Group, we are committed to transparency and equity in our hiring practices. The compensation range for this position is $130,000 - $180,000 per year. This range represents the base salary only. Actual pay will depend on factors such as qualifications, experience, and skills. How We Care We believe people do their best work when they feel supported — personally and professionally. That’s why we offer a comprehensive benefits package that reflects our commitment to your well-being. Our perks include: 90% covered medical, dental, and vision insurance premiums to help you stay healthy without financial strain.Fully funded Health Savings Account (HSA) employer contributions up to the IRS maximum — available to employees enrolled in our high-deductible health plan. *401(k) employer match at 100% of your contributions up to 5% of compensation, with immediate vesting, so you start building long-term savings right away.Flexible paid time off to recharge, travel, or take care of what matters most.Generous holiday calendar to ensure you have time to rest, reflect, and celebrate throughout the year. Hybrid work environment that offers flexibility and supports work-life balance. Funded amount is prorated for new hires. What We’re Proud Of We’re proud of many milestones, but we’re especially honored by the recognition we’ve received for our workplace experience: Certified Great Place to Work®, based on direct feedback from our employees about trust and overall culture. Fortune Best Medium Workplaces™ and Best Financial Services & Insurance Workplaces™, highlighting our commitment to building an environment where people thrive.