Management and Program Assistant

Duties

• Help with a wide variety of information/records management and automation support functions.
• Receive telephone calls, greet visitors and identify the nature of the calls or visits.
• Prepare recurring reports by compiling and consolidating information and properly formatting draft and final documents.
• Prepare letters, memorandums, notes, briefing slides and other office documentation and presentations.
• Utilize various office automation software packages including word processing, briefing charts, spreadsheets and databases, e.g. MS Word, Excel, and Power Point.
• Compile statistical data, verify computations, arrange data in proper format and prepare descriptive reports.
• Monitor office supply stock levels to prevent items from becoming out-of-stock and notify supervisors when inventories require replenishment.

Requirements

• Must be a U.S. citizen.
• Tour of Duty: Set scheduled, 1st shift, 7:00 a.m. to 3:30 p.m., Monday through Friday.
• Security Requirements: Non-Critical Sensitive.
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Non-Exempt.
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized.
• Bargaining Unit Status: No.
• Pre-Employment Physical: Not Required.
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.

Qualifications

• To qualify for a Management and Program Assistant your resume and supporting documentation must support:
• Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled.
• To qualify at the GS-07 level, applicants must possess one year of specialized experience equivalent to the GS-06 level or equivalent under other pay systems in the Federal service, military or private sector.
• Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).
• Educational Substitution of education may not be used in lieu of specialized experience for this grade level.