Management Analyst, HOPWA

About the role

The Department of Grants and Community Development seeks a skilled professional to oversee federally funded contracts, manage financial projects, and support various office functions.

Responsibilities

• Overseeing federally funded contracts such as HOME, HOME-ARP, CDBG, CDBG-CARES Act, ESG, ESG-CARES Act, HOPWA, and HOPWA-CARES Act, ensuring compliance with grant program policies and procedures.
• Underwriting federal subsidies, providing risk analysis, project management, and oversight for contracts in compliance with federal regulations.
• Maintaining ongoing operational reporting processes and producing periodic organizational reports.
• Participating in monitoring sub-recipients, both desk, onsite, or virtually, to ensure program compliance.
• Completing assigned HUD training and participating in quarterly sub-recipient training, providing technical assistance as needed.
• Coordinating project management activities, meetings, resources, and information for the PMO team.
• Liaising with Project Managers, internal customers, and directors to define project requirements, scope, objectives, and risks.
• Acting as a point of contact for project status communication and maintaining comprehensive project documentation.
• Supporting internal programs and special events, providing administrative and logistical support.
• Maintaining and updating office documentation, including training rosters, organizational charts, and leave of absence records.
• Coupling with HR for office vacancies, onboarding new hires, and personnel transactions.
• Overseeing training and learning management systems, ensuring training needs are met for office personnel.
• Managing Hansen system tasks, including opening, closing, transferring, and creating work orders.
• Conducting Oracle reporting on balances and expenditures and handling invoicing with contractors or vendors.
• Aiding in the NOFA/evaluation process by reviewing grant applications and providing detailed feedback.
• Assisting with environmental reviews and preparing sub-recipients' performance and evaluation reports.

Qualifications

• Education and Experience: Bachelor's degree in related field, and one (1) year related work experience.
• Licenses and Certifications: BA Certification, BRMP Certification, CBRM Certification.
• Preferred Requirements: Master's degree in Management, Business, or Public Administration or a related field and one (1) to three (3) years of progressively responsible professional supervisory, analytical, or consulting experience.