Maintenance Team Coordinator

Duties & Responsibilities

• Maintenance Operations Leadership
• Supervise daily maintenance operations campus wide.
• Conduct regular inspections to ensure quality standards are being met.
• Develop and manage daily/weekly work schedules for maintenance staff.
• Staff Management & Development
• Hire, train, and supervise maintenance workers, including student workers.
• Provide coaching, performance feedback, and corrective action when needed.
• Foster a positive, safe, and productive team environment.
• Support onboarding and ongoing training in maintenance standards, equipment, and safety.
• Customer Service & Campus Engagement
• Create and maintain strong working relationships with faculty, staff, and student life teams.
• Respond promptly to service requests, concerns, and emergencies.
• Safety & Compliance
• Adhere to all working college requirements.
• Resident expert and trainer?campus-wide?on OSHAs Lockout/Tagout and Machine Guarding Standards.
• Manage, update, and?maintain safety documentation in compliance with OSHA regulations.
• Ensure that all related OSHA standards, PPE usage, and maintenance safety procedures are developed,corresponding training is conducted, and all related programs are adhered to.
• Ensure the proper use and storage of tools and equipment.
• Support campus emergency response and weather-related operations (snow, floods, etc.).
• Operational Management
• Manage maintenance supply inventory and place timely requests with the Sr. Operations Coordinator to ensure that supplies are correct and available at the necessary inventory level.
• Monitor staffing levels, productivity, and service quality metrics.
• Use work order systems to track tasks and completion status.
• Aid with budget tracking for labor, supplies, and equipment.

Qualifications

• High school diploma or equivalent required; technical specialty school or classes related to maintenance operations preferred.
• 25+ years of maintenance or facilities operations supervisory experience.
• Experience in higher education, healthcare, or large facilities preferred.
• Strong leadership, communication, and customer service skills.
• Proven ability to effectively mentor and coordinate staff and student workers.
• Knowledge of:
• Health and safety requirements under OSHA and local building codes.
• Staffing and shift management.
• Work order / CMMS systems.
• Strong?proficiency?in computer applications, including the Microsoft Office Suite (Word, Excel, PowerPoint), digital workflow tools, and database management systems.
• Demonstrated ability to work independently with minimal supervision, manage competing priorities, and maintain a high level of performance and accuracy under pressure.
• Exceptionally strong interpersonal, written, and verbal communication skills, backed by meticulous organizational habits and attention to detail.
• Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive campus community.
• Active drivers license and driving record acceptable to our insurance carrier.

Overall Work Environment

• College?campus-based role in a small residential college setting.
• Daily interaction with students, faculty, and administrative leadership.
• Steady mix of office work, field inspections, and operational oversight.
• May have?responsibilities for emergencies and after-hours issues.
• Fast-paced environment with multiple competing priorities.

Physical Requirements

• Environmental Conditions
• Regular exposure to outdoor weather, chemicals, dust, noise, and mechanical equipment.
• Noises related to mechanical equipment and tools including vibrations should be expected.
• Working spaces may be crowded based on traffic and space configuration.
• Lifting and Carrying?
• Abilityto regularly lift up to 5075 pounds.
• Routine lifting between 10-35 lbs.
• Utilize assistive devices and equipment as necessary.
• Mobility
• Perform physically active work including bending, walking, climbing stairs, and standing for extended periods.
• Occasional need to reach overhead to perform work duties.
• Utilize mobility assistive devices and equipment as necessary.
• Dexterity and Hand-Eye Coordination
• Manual dexterity and fine motor skills to safely handle tools and operate maintenance related equipment.
• Sensory Requirements
• Good vision and hearing, with corrective or assistive devices as necessary, to safely monitor campus buildings and operate machinery.
Paul Smiths College is an equal opportunity employer. Position descriptions are created that focus on essential functions, using inclusive language, and avoid unnecessary or discriminatory requirements.