Maintenance Systems Coordinator

Job Summary

We are seeking a highly organized, systems-minded Maintenance Systems Coordinator to support our maintenance operations across multiple automated warehouse sites. The role involves maintaining and optimizing our CMMS (MaintainX) for three U.S. facilities: Hebron, KY; North Las Vegas, NV; and Bethlehem, PA. The ideal candidate will be a technically minded problem-solver with a career path towards Controls or Reliability Specialist.

Key Responsibilities

• Maintain and continuously improve the MaintainX CMMS for all sites — including asset hierarchy, PM scheduling, work order creation, and user management.
• Audit data accuracy, closeout rates, and compliance with preventive maintenance schedules.
• Develop reports and dashboards to track key metrics (downtime, completion rates, MTBF/MTTR, etc.).
• Standardize naming conventions, task templates, and parts lists to ensure cross-site consistency.
• Train and support site maintenance teams on CMMS usage and best practices.
• Onboard new vendors into schedules and payment platform.
• Collaborate with Facilities Managers and Technicians to ensure timely PM completion and accurate recordkeeping.
• Support onboarding of new assets and systems during site launches or retrofits.
• Aid Engineering Manager with document control, asset commissioning records, and preventive maintenance setup for new equipment.
• Create and maintain organized system for record keeping on base building, regulatory inspection, and utilities.
• Manage spare parts inventory for 3 sites.
• Update project trackers.
• Purchase spares, tools, and project materials.

Growth Responsibilities

• Learn fundamentals of controls and automation systems to support future integration between CMMS and monitoring tools.
• Participate in root cause analysis (RCA) reviews to translate findings into actionable CMMS updates.
• Identify and propose workflow automation opportunities (e.g., automated PM triggers, parts usage tracking).
• Monitor equipment alarms and faults remotely, dispatch solutions in partnership with RME Leadership and Facilities Management.

Qualifications

• Bachelor’s degree in Engineering, Industrial Technology, or related field.
• Minimum 3 years of experience in CMMS administration, preferably in an industrial setting.
• Experience with preventive maintenance scheduling and work order creation.
• Strong analytical skills and ability to develop and maintain reports and dashboards.
• Excellent communication and collaboration skills.
• Proficiency in Microsoft Office Suite and familiarity with industrial automation systems.

Benefits

• Competitive salary range: $25 - $38 per hour.
• Flexible work schedule.
• Health insurance options.
• 401(k) retirement plan.

What We Offer

• Global eCommerce logistics and strategy company.
• Partnerships with major brands on Amazon, Walmart, eBay, and more.
• 7 warehouses in 5 countries around the globe.
• Rapid growth and innovative distribution model.
• Over 1,700 global employees spanning 18 global locations.
• Opportunities for career growth and advancement.

Contact Us

To apply, please visit our careers page or email us at [email protected]. For more information about how your data is processed, please contact us at [contact info].