Maintenance Systems Coordinator

Responsibilities

• CMMS Administration & Documentation
• Maintain asset records, work order documentation, equipment manuals and drawings, and equipment history within the CMMS.
• Support preventive maintenance scheduling, tracking, reporting, and documentation.
• Maintain maintenance-related files including equipment records and lockout/tagout (LOTO) documentation.
• Absorb light safety-related filing and paperwork as needed.
• Coordination & Communication
• Cookware vendors and contractors, schedule service visits, and follow up on open work orders and deliverables.
• Serve as an administrative point of contact for the maintenance team, managing scheduling, communications, and documentation workflows.
• Provide administrative support across multiple facilities.
• Purchasing & Reporting
• Create and track maintenance purchase orders and assist with maintenance cost reporting.
• Develop and distribute maintenance reports, dashboards, and KPI summaries.
• General Support
• Perform maintenance projects, asset management initiatives, and continuous improvement efforts.

Requirements

• Associate degree or equivalent experience in business administration, operations support, or a related field.
• Prior experience in an administrative, coordination, or operations support role; maintenance or manufacturing environment preferred.
• Strong organizational, communication, and multitasking skills with the ability to work independently.
• Experience working with a CMMS or similar maintenance management platform.
• Proficient in Microsoft Excel, including XLOOKUP, INDEX/MATCH, PivotTables, and reporting functions.
• Proficient in Microsoft Word for creating and maintaining procedures, forms, and documentation.
• Comfortable with Microsoft Outlook for email management, calendar coordination, and professional communications.
• Able to manage assets, work orders, and PM tracking within a CMMS system.

Preferred Qualifications

• Experience supporting manufacturing, facilities, or industrial maintenance operations.
• Familiarity with maintenance purchasing processes, vendor coordination, and KPI reporting.
• Microsoft Office Specialist (MOS) Expert certification in Excel and/or Word highly preferred.
• Experience with Power BI or other business intelligence tools is a plus.

Work Environment

• Primarily office-based.
• Occasional access to manufacturing floor areas may be required, where exposure to noise, machinery, temperature variation, and other industrial conditions may occur.

Physical Demands

• Ability to sit, stand, and walk for extended periods.
• Ability to communicate effectively.
• Ability to occasionally lift up to 30 pounds.
• Ability to access production areas when necessary.

Benefits

This position does not specify any benefits at this time.

Pay

The pay range for this position is TBD based on experience and qualifications.

Schedule

The schedule for this position is currently not specified.

Skills

The skills required for this position are not specified beyond the technical and soft skills listed above.

Qualifications

The qualifications for this position are not specified beyond the educational and experience requirements listed above.

Company Information

Momentum Manufacturing is an Equal Opportunity Employer. We comply with the Americans with Disabilities Act (ADA) and provide reasonable accommodations to qualified individuals with disabilities. Applicants requiring accommodation during the application or employment process should notify Human Resources.