Maintenance Scheduler

Responsibilities

• Lead weekly, monthly and annual maintenance work meetings to review priorities, backlog, and schedule adherence.
• Review and prioritize the maintenance backlog on a weekly basis using SAP.
• Hold routine backlog management meetings at cadence with area owners.
• Schedule and build weekly, monthly and annual maintenance activities.
• Print and build work packets for assigned resources.
• Coordinate and track minor and major planned outage/turnaround activities, including scope, timelines, contractor coordination, and resources.
• Coordinate lockout/tagout procedures, work permits, and safe work practices for scheduled jobs.
• Work with area owners to understand critical priorities within areas of operation to meet the needs of the business.
• Escalate safety-critical or urgent notifications immediately to maintenance and operations leadership.
• Escalate work priorities to the planning group in effort to meet critical needs and dates.
• Maintain monthly maintenance and outage budgets, tracking spends against plan targets.
• Ensure maintenance notifications and work requests are properly screened, validated, and prioritized before entering the planning queue.
• Ensure all work orders have proper scope, operations, materials and all order coding is correct before entering the schedule.
• Review maintenance Key Performance Indicators (KPIs) such as schedule compliance, backlog age, PM completion rates, and technician hours for performance improvement.
• Take on minor areas of work planning responsibilities.
• Designate temporary coverage and maintain continuity of the work process during absences.

Requirements

• 3–5+ years of experience in a manufacturing or industrial environment.
• Experience with a CMMS/EAM system (e.g., SAP PM, Maximo).
• Strong planning, scheduling, and organizational skills; familiarity with MS Project a plus.
• Demonstrated leadership, facilitation, and cross-functional communication skills.
• Working knowledge of reliability-centered maintenance and asset management principles.