Maintenance Planner/ Scheduler

About the role

The Maintenance Planner/Scheduler is responsible for overseeing the admin buying/purchasing team supporting maintenance. The role involves following the procurement process, working in collaboration with the purchasing team and supply chain, managing the CMMS system, and reporting to leadership.

• Communicates with internal and external customers/vendors to ensure equipment is on hand, prepared and priced correctly for projects and preventative maintenance.
• Oversees parts rooms, equipment, tools and boneyards to ensure correct ordering, procurement, use of all parts, and tracking to keep accurate counts for maintenance needs.
• Update preventative maintenance calendar to ensure project management and completion.
• Manage the MPulse CMMS system, ensuring consistency across facilities, priority, and project completion.
• Reports to leadership on status, tracking, and days to close.
• Covers coordination with accounting, supply chain, and purchasing team.
• Keeps accurate record keeping, saving, filing, and accurate vendor files, pricing, and records for maintenance/refrigeration team.
• Ensures purchase orders are entered into the ERP system, and invoicing is sent to accounting for payment.
• Ensures bid process and procurement process is consistent for all purchasing of parts.
• With approval of Director, negotiates contract pricing, ensure contracts are accurate and kept up to date.
• Supplies Security team with accurate vendor contact information to ensure vendor information is kept up to date to send out vendor packets and collect insurance.
• Escorts maintenance and refrigeration vendors throughout facilities.
• Performs cost analysis of vendors, projects, capex projects, and tracking for leadership.
• Utilizes project management tools to ensure project tracking and completion.
• Ensures purchasing is competitively bidded and ensures that best price, quality and/or service is obtained.
• Develops and upholds a good relationship with current vendors and finds new vendors.
• Oversees parts issuing program, including pre-kitting, stock levels and purge of inventory when necessary.
• Obtains expenditure approvals, bids, develops schedules, budgets and upkeep project to ensure all goals are met.

Essential Responsibilities

• Participate actively in Wawona Frozen Foods' safety program to maintain a healthy, injury-free environment.
• Participate in training and company meetings to facilitate individual and company growth.
• Compliance with all GMP, HAACP, Food Safety, Food Defense, and SQF policies and procedures.
• Empowered to notify and/or act in response to any issues or concerns within the scope of work.

Qualifications

• Minimum 5 years of purchasing and project management experience in maintenance, manufacturing, or related field.
• High proficiency with Microsoft Office programs, including Excel, Outlook, Word, and Teams.
• Detail orientated with strong organizational, analytical and problem-solving skills.
• Maintain good attendance and ability to use timekeeping system to accurately track time.
• Working knowledge of ERP systems, especially Microsoft Dynamics Nav/Business Central.
• Dependable, great attitude, highly motivated, self-starter, proactive thinker, team player, and strong work ethic.
• Excellent written and verbal communication skills, including the ability to effectively communicate.
• Strong organizational and planning skills with the ability to prioritize and manage a demanding workload involving multiple tasks with competing priorities, responsibilities, and tight deadlines with follow-through and minimal supervision.
• Self-motivated.