Maintenance Planner

Key Responsibilities

• Work Identification & Scoping
• Review work requests/notifications and clarify scope with requestors and operations personnel.
• Conduct field assessments to determine job requirements, equipment condition, and potential work hazards.
• Define job steps, resource needs, and required skills for each maintenance task.

Planning & Preparation

• Develop detailed job plans including labor requirements, materials, tools, equipment, permits, safety precautions, and job sequences.
• Ensure all parts and materials are ordered, staged, and available prior to scheduling work.
• Create cost estimates for maintenance jobs to support budgeting and tracking.
• Identify opportunities to bundle work to improve efficiency during unit downtime or outages.

Scheduling & Coordination

• Work closely with the Maintenance Scheduler to prioritize, plan, and schedule weekly/long-range maintenance activities.
• Cook up maintenance schedules with production needs and ensure safe access to equipment.
• Communicate upcoming work requirements to Operations, Maintenance, and support groups in a timely manner.

Contractor & Vendor Interface

• Support development of contractor scopes of work for planned maintenance activities.
• Ensure contractors are aware of required materials, drawings, specifications, and site expectations prior to arriving on-site.
• Collaborate with Procurement and vendors to ensure timely delivery of needed parts or services.

Safety & Compliance

• Ensure all planned jobs include proper safety considerations, permits, and regulatory requirements.
• Participate in pre-job hazard assessments and assist in developing job-specific safety plans.
• Maintain compliance with site procedures, environmental requirements, and Synthomer safety standards.

Continuous Improvement & Documentation

• Maintain accurate and detailed job plans in the CMMS for future reuse and improvement.
• Analyze completed work orders for quality of planning and identify opportunities to increase efficiency or reduce downtime.
• Work with Maintenance and Engineering to improve preventive and predictive maintenance strategies.
• Track maintenance KPIs such as schedule compliance, wrench time, backlog levels, and planning accuracy.