Maintenance Planner

About the role

Loram Maintenance of Way, Inc. is a global leader in track maintenance technology, services, and solutions for the railway industry. For over 70 years, Loram has delivered industry-leading innovation through cutting-edge rail grinding, ballast maintenance, and inspection systems — ensuring safer, more reliable, and cost-effective rail operations for customers worldwide.

Responsibilities

• Assist in developing daily, weekly, and monthly maintenance schedules for fleet assets.
• Break down work requests into clear, actionable tasks, identifying required labor, tools, and parts.
• Support sequencing of activities to reduce downtime and align with operational priorities.
• Contribute to planning for seasonal overhauls and specialized maintenance projects.
• Identify and reserve spare parts, consumables, and tools required for upcoming jobs.
• Carefully coordinate with Supply Chain to ensure timely availability of materials.
• Maintain accurate parts allocation records in the EAM system.
• Monitor critical stock levels and escalate shortages as needed.
• Enter, update, and track work orders within the EAM system.
• Ensure work orders contain accurate job descriptions, priorities, and resource assignments.
• Collect completion notes and technician feedback for continuous improvement.
• Aid in preparing work packages including schematics, job instructions, and safety requirements.
• Provide logistical and administrative support for daily maintenance activities.
• Help generate reports on completed work, open tasks, and parts usage.
• Cook up with technicians, supervisors, and managers to clarify work requirements.
• Participate in planning meetings to review upcoming jobs and resolve conflicts.
• Maintain timely communication with stakeholders regarding job status.

Qualifications

• Required Qualifications:
• High school diploma or equivalent required.
• 3 years of experience in maintenance support, planning, parts coordination, or related technical role (preferred, not required for strong entry-level candidates).
• Basic understanding of mechanical, electrical, and hydraulic equipment.
• Ability to read basic technical diagrams and maintenance manuals.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills with the ability to prioritize multiple tasks.
• Good communication and teamwork abilities.
• Willingness to learn new systems and processes.
• PREFERRED QUALIFICATIONS:
• Technical or vocational training in maintenance, mechanics, or related field preferred.
• Familiarity with EAM/CMMS systems and maintenance processes preferred.

Pre-Employment Requirements

• Position requires successful completion of an eVerifile/eRailSafe background check as required by Loram’s railroad customers. Ongoing eligibility is subject to compliance with eRailSafe standards.
• Must possess and maintain a valid driver’s license. A Motor Vehicle Record (MVR) check will be conducted upon hire and annually thereafter in accordance with Loram’s Driving Policy.
• Successfully pass a pre-employment drug and alcohol test.
• Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.

Working Conditions

• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of the role successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Office deskwork, requiring sitting, walking, using phone & computer
• May lift up to 30 lbs. occasionally
• Up to 10% Travel Required
• Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.

Benefits

• Comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence.
• Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.

Pay

The pay range for this position is between $54,600-$76,400