MAINTENANCE OPS SPECIALIST

About the role

• Partners with the Maintenance leadership team on the core area of regulatory and compliance, as well as key workflow functions and operational support.
• Acts as a lead team member in the areas of compliance, reporting, traffic flow and quality.
• Provides guidance on interpretation of codes, regulations and guidelines, including all document retention requirements.
• Facilitates vendor relationships, including scheduling, review of pertinent contract data points, status updates and interactions with legal for new contracts and addendums to existing ones.
• Maintains the Meditract database descriptions.
• Develops and generates reports as needed.
• Partners with management team in creation and revision of department policies.
• Manages competency/training schedule for employees.
• Partners with management team to ensure that all employees maintain active competencies.
• Oversees the traffic flow of departmental projects, ensuring efficient and effective processes and outcomes.
• Leads quality control inspections and acts as the main point of contact for customer relations, including initial troubleshooting for concerns.
• Facilitates departmental communication for information and updates on projects, training and shutdowns.
• Creates and issues required notifications for shut downs per organizational and regulatory requirements.
• Acts as a part of the project team for various initiatives; leads project teams focused on improving workflow processing time and outcomes.
• Develops, updates and maintains a searchable Access database for all files and binders.
• Ensures that all documents are retrievable in a timely manner when needed.
• Maintains department drawings and documents, specifications, regulatory reports and other document compliance within this central system.
• Maintains departmental budget for projects and expenses, including bills/payments and utility spreadsheets.
• Creates and maintains job aids for Meditract, processes and information.
• Creates master monthly report for the department.
• Ensures Kronos for the department is up-to-date and appropriately logged.

Requirements

• Education: Associates degree required.
• Experience: Three years of business, healthcare or maintenance experience required.
• Experience with compliance highly desirable.
• Knowledge of maintenance systems preferred.
• CAD experience preferred.
• Licensure, certification, and/or registration: Valid Virginia drivers license required.
• Other Minimum Qualifications: Effective communication and problem solving skills required.
• Ability to multi-task and meet multiple deadlines successfully.
• Intermediate to advanced skills with the Microsoft Office suite and experience with database applications required.
• Must provide own transportation and travel to other Carilion work sites, as needed.
• May be required