Maintenance Manager

About the role

The Facilities Manager at The Scion Group is a key team member responsible for ensuring the safety and functionality of the property's buildings and equipment. This role requires superior problem-solving skills, leadership, and unwavering follow-through in a fast-paced, agile, collegiate environment.

Responsibilities

• Manage all building services and preventative maintenance programs to industry best practices, Scion’s Standard Operating Procedures, and regulatory compliance.
• Supervise day-to-day operations including HVAC, plumbing, fire protection, and general building maintenance and troubleshooting.
• Maintain and operate life safety systems such as fire pumps, fire alarm monitoring panels, sprinklers, and other safety equipment.
• Prioritize and schedule maintenance work, ensuring quality of work meets Scion’s standards.
• Manage Facilities Technicians to ensure all service requests are completed within Scion standards and accurately documented.
• Manage facilities budgets, using appropriate business software.
• Review completed work to verify conformance to standards or repair requirements.
• Respond promptly and effectively to all safety/risk-management-related issues.
• Conduct regular inspections, addressing deficiencies, potential safety, health, or code problems, and necessary repairs.
• Prepare written reports summarizing findings and advise building users as appropriate.
• Provide recommendations for dealing with problems noticed in inspections.
• Oversee “Turn” preparation, inspect vacated units, make appropriate repairs and charges, and ensure completion as scheduled.
• Inspect vacant units after repairs and maintenance are completed to determine quality of work performed and readiness for occupancy.
• Manage maintenance spare parts and tools inventory, determining which parts/tools to stock and their stock levels.
• Ensure proper maintenance of equipment to ensure warranty compliance and extended useful life.
• Coordinate deliveries, schedules, and performance of all facility-related vendors.
• Ensure proper safety procedures are followed, personal protective equipment is used, and health & safety policies are enforced.
• Manage keying and coring/coding of locks and maintain lock procedures, logbooks, and protocols for key management and security.
• Implement standard operating procedures and preventive maintenance programs according to Scion’s standards.
• Take part in emergency preparedness planning and act as essential personnel in emergencies.
• Escalate unique or urgent repairs/replacements to General Manager and Regional Facilities Manager.
• Maintain records on all major systems including maintenance manuals, manufacturer’s cut sheets, warranties, and equipment specifications.
• Work closely with the General Manager and Regional Facilities Manager to manage, formulate, and track facilities and capital budgets.
• Hire, train, and develop Facilities team members, holding them accountable for delivering a high level of service.

Requirements

• High school diploma/GED, trade school diploma, or military training.
• 5 years of relevant experience managing building systems in multi-unit residential properties, 2 years of supervisory experience.
• 2 years’ experience with building automation systems and life safety systems.
• EPA 608 Universal certification.
• HVAC/EPA 608 Universal certification.
• Certified Pool Operator (CPO), or intention to obtain within six months.
• Expertise in plumbing, HVAC, electrical, and mechanical systems as well as generally accepted maintenance practices.
• Ability to read and interpret documents such as design drawings, blueprints, safety guidelines, operating and maintenance instructions, and procedural manuals.
• Basic computer working knowledge, including Microsoft Office and CMMS.
• Valid driver’s license.
• Ability to stand 8 hours or longer per day and lift up to 100 lbs. as necessary.