Maintenance Manager

Job Duties / Responsibilities

• Perform hands-on maintenance work including diagnostics, repairs, inspections, and project oversight
• Support teams during emergencies, major repairs, turnovers, and capital improvement projects
• Troubleshoot complex mechanical, plumbing, electrical, HVAC, structural, and life-safety issues
• Oversee vendor performance and quality control in the field
• Provide day-to-day guidance and support to maintenance staff
• Aid in establishing departmental goals, standards, procedures, and performance expectations
• Support performance feedback and coaching in partnership with leadership
• Develop staffing schedules, on-call rotations, and emergency response coverage
• Ensure appropriate staffing levels for daily operations and special projects
• Maintain all required state, local, and industry licenses, certifications, and permits
• Ensure department compliance with Oregon OSHA, Fair Housing, EPA, fire/life safety, and local building requirements
• Monitor contractor licensing and insurance compliance
• Maintain records related to inspections, certifications, permits, and compliance reporting
• Manage fleet maintenance schedules, repairs, registration, insurance coordination, and replacement planning
• Monitor fuel usage, vehicle conditions, and driver accountability
• Ensure proper use and care of company tools and equipment
• Lead the company Safety Committee
• Conduct regular safety meetings, inspections, incident reviews, and training sessions
• Promote a culture of safety across all departments
• Assist with departmental budgeting, forecasting, and expense control
• Review bids, negotiate contracts, and manage vendor relationships
• Monitor maintenance expenditures and identify cost-saving opportunities
• Oversee purchasing standards, inventory controls, and material procurement

Qualifications

• Minimum 5+ years of progressive maintenance leadership experience in property management, commercial real estate, or multifamily housing
• Strong working knowledge of HVAC, plumbing, electrical, appliances, structural systems, and general building operations
• Prior supervisory experience with hiring, coaching, discipline, and termination responsibilities
• Valid driver’s license with acceptable driving record
• Ability to obtain and maintain required certifications and licenses

Preferred Qualifications

• Experience managing fleet operations and workplace safety programs
• Knowledge of Oregon landlord-tenant operations and regulatory compliance preferred
• OSHA Safety Training
• CPO (Certified Pool Operator)

Physical Requirements

• Frequent walking, standing, climbing stairs, lifting up to 50 pounds, and field inspections
• Ability to respond to emergency maintenance situations outside normal business hours when required
• Regular driving between properties and job sites