Maintenance Coordinator – Maternity cover

About the role

The Maintenance Coordinator supports the BMS team in providing administrative assistance for smaller construction projects up to £2m, including handling client inquiries, updating job tickets, producing quotes, and invoicing.

Responsibilities

• Dealing with client enquiries, transferring calls, emails and taking messages.
• Acknowledging assignments and providing updates on live jobs.
• Providing close-off details on completion and filing of job tickets, including updating client portals.
• Producing quotations and other typing/meeting minutes and document creation.
• Liaising with subcontractors for updates on jobs.
• Invoicing completed jobs.
• Providing general support within the office team to cover absence due to training, holidays and sickness.

Requirements

• Administrative experience is essential.
• Experience of working within a building / facilities / maintenance role would be highly advantageous.
• IT literate with good understanding on Microsoft Word and Excel.

Qualifications

No specific qualifications are required for this role.

Skills

• Strong communication skills.
• Ability to work effectively with team members and colleagues within project teams.
• Flexible and able to work under pressure, multitask to meet deadlines and proactively manage a variable workload.
• Confident working without supervision and using initiative to get things done.

Benefits

No specific benefits are mentioned in the job posting.

Pay

No specific pay information is provided in the job posting.

Schedule

The role is full-time (8.30am to 5pm, Monday to Friday) based at the Head Office in North Hykeham.