Maintenance Coordinator

About the role

Support the Maintenance Management Team in the coordination and administration of maintenance department activities and strategic initiatives.

Develop, maintain, and periodically review Lockout/Tagout (LOTO) procedures to ensure compliance with company standards and regulatory requirements.

Career Path: This position has a traditional work schedule that requires five (5) eight (8) hours during a Monday through Friday work schedule, with the eligibility of overtime as business requires.

Responsibilities

• Coordinate the creation, maintenance, and continuous improvement of equipment Asset Care Plans, maintenance standards, and supporting technical documentation.
• Maintain equipment records, asset registers, technical files, machine documentation, and maintenance compliance records.
• Support maintenance compliance programs including statutory inspections, engineering inspections, pressure systems, lifting equipment, and other regulatory requirements.
• Coordinate maintenance-related Health, Safety, and Environmental initiatives and support implementation of company safety standards.
• Affirm Responsible Person (RP) or Assistant Responsible Person responsibilities for designated compliance activities, where assigned.
• Support the Planner/Scheduler in maintaining maintenance system data integrity, including asset structures, equipment records, preventive maintenance information, and system improvement projects.
• Lead periodic reviews and special projects to improve the quality, accuracy, and effectiveness of maintenance system data and documentation.
• Cook up calibration program requirements and support monitoring of calibration service providers to ensure compliance and performance expectations are achieved.
• Cook up maintenance-related Health, Safety, and Environmental initiatives and support implementation of company safety standards.
• Assist in fulfilling Responsible Person (RP) or Assistant Responsible Person responsibilities for designated compliance activities, where assigned.
• Support the Planner/Scheduler in maintaining maintenance system data integrity, including asset structures, equipment records, preventive maintenance information, and system improvement projects.
• Coordinate small maintenance and facilities improvement projects, including planning activities, contractor coordination, documentation, and progress tracking.
• Assist Maintenance and Engineering personnel with project execution, equipment installations, facility modifications, and continuous improvement initiatives.
• Generate maintenance compliance reports, asset management reports, audit documentation, and performance metrics for management review.
• Support property risk reduction initiatives and corrective action tracking in collaboration with site leadership and safety personnel.
• Affirm Responsible Person (RP) or Assistant Responsible Person responsibilities for designated compliance activities, where assigned.
• Support the Spare Parts Coordinator with inventory improvement initiatives, spare parts data management, stock optimization projects, and equipment bill-of-material reviews.
• Cook up maintenance audits, compliance reviews, and documentation assessments to ensure readiness for internal and external inspections.
• Liaise with Maintenance, Engineering, Operations, Health & Safety, and external stakeholders to ensure maintenance objectives and compliance requirements are effectively supported.
• Identify opportunities to improve maintenance compliance, asset management processes, documentation systems, contractor performance, and operational effectiveness.

Requirements

• Bachelor’s degree or associate degree, and 2 years of experience in Maintenance engineering; or 4 years’ experience in Maintenance Engineering, Facilities Management, Industrial Technology, or a related field.

Preferred Requirements

• Proficiency with SAP required.
• Strong knowledge of Lockout/Tagout programs, maintenance compliance requirements, and asset management principles.
• Knowledge of CMMS or EAM systems and maintenance documentation processes.
• Strong analytical ability where problems are complex.
• Strong organizational planning and follow-up skills.
• Strong ability to manage multiple priorities while maintaining a high level of accuracy, professionalism, and attention to detail.
• Good interpersonal skills and the ability to work effectively with others.
• Good oral, written and presentation communication skills.
• Good ability to interpret blueprints and drawings.
• Proficient with PC and MS Office Suite.
• Professional certification in maintenance, reliability, safety, or facilities management.
• Knowledge of RCM, preventive maintenance, root cause analysis, and continuous improvement practices.
• Experience supporting audits, inspections, ISO standards, and compliance activities.

Skills

• Proficiency with SAP.
• Strong knowledge of Lockout/Tagout programs, maintenance compliance requirements, and asset management principles.
• Knowledge of CMMS or EAM systems and maintenance documentation processes.
• Strong analytical ability where problems are complex.
• Strong organizational planning and follow-up skills.
• Strong ability to manage multiple priorities while maintaining a high level of accuracy, professionalism, and attention to detail.
• Good interpersonal skills and the ability to work effectively with others.
• Good oral, written and presentation communication skills.
• Good ability to interpret blueprints and drawings.
• Proficient with PC and MS Office Suite.
• Professional certification in maintenance, reliability, safety, or facilities management.
• Knowledge of RCM, preventive maintenance, root cause analysis, and continuous improvement practices.
• Experience supporting audits, inspections, ISO standards, and compliance activities.

Benefits

• Comprehensive and competitive Total Rewards package that includes base pay and a discretionary bonus plan.
• Eligible employees may have the opportunity to enroll in other benefits, including health, dental, vision, disability, life and accidental death & dismemberment insurance; a flexible spending account; a health savings account; a 401(k) retirement savings plan with a company match; Employee Assistance Program; Paid Time Off; certain paid holidays; paid parental and family care leave; tuition reimbursement; and a long-term incentive plan.