Maintenance Administrative Assistant

Responsibilities

• Performs typing for the Maintenance Manager upon request.
• Proofreads all typed documents for content, grammatical errors, spelling errors, typing errors, and proper format before returning to the author.
• Appropriately and promptly distributes all correspondence.
• Maintain a hard copy of documents and/or saves to computer file as requested.
• Maintain logical filing systems and accurate records on requisitions and purchase orders, allowing for easy retrieval of documents.
• Update weekly maintenance schedules.
• Schedule prompt and proper disposal of garbage containers.
• Maintain confidentiality of files and correspondence.
• Answer the telephone in a professional and courteous manner.
• Record accurate and complete messages from callers.
• Perform general payroll duties, such as totaling each employee’s time and after obtaining manager’s approval, submit to payroll by the weekly deadline.
• Maintain construction records on IAP projects.
• Maintain Permit and their support records for all required testing.
• Maintain a clean and hazard-free work environment and follow all policies and procedures regarding safety.
• Perform other duties as assigned.