Main Office Reception and Attendance Administrative Assistant (Academic Year)

This position serves as the first point of contact for students, staff, families, and visitors, playing a key role in maintaining a welcoming school environment while supporting daily attendance tracking and administrative operations. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and interpersonal skills.

Responsibilities

• Front Desk & Visitor Management
  • Greet and assist students, families, staff, and visitors in a friendly, professional manner.
  • Answer and direct phone calls, take accurate messages, and respond to inquiries efficiently.
  • Manage visitor check-in procedures and ensure compliance with district security protocols.
  • Maintain a calm, welcoming, and orderly front office environment.
• Attendance Monitoring & Reporting
  • Track daily student attendance, late arrivals, early dismissals, and absences in PowerSchool.
  • Follow up on unverified absences by contacting families in a timely manner.
  • Generate and distribute daily and weekly attendance reports as required by school administration.
  • Work closely with teachers, administrators, and support staff to ensure accurate attendance records.
• Administrative & Clerical Support
  • Organize and maintain office files, including confidential records.
  • Distribute daily mail, announcements, and memos to appropriate staff.
  • Assist with copying, scanning, data entry, and general clerical duties.
  • Support the preparation of reports, letters, and documents using Microsoft Office and Google Workspace tools.
• Office Coordination & Communication
  • Maintain a master calendar of daily school events, staff schedules, and attendance-related deadlines.
  • Coordinate student sign-ins/outs for appointments or early dismissals.
  • Support communication efforts between the school and families regarding attendance issues and office updates.
  • Handle routine interruptions and emergencies with professionalism and discretion.
• Professionalism & Confidentiality
  • Maintain a positive and respectful attitude in all interactions.
  • Serve as a role model for students and staff through punctuality, reliability, and work ethic.
  • Maintain confidentiality of student and staff records in accordance with district policies and legal guidelines.

Requirements

• High school diploma or equivalent.
• One (1) to two (2) years of experience in clerical, administrative, or school office work.
• Proficiency with PowerSchool or similar student information systems (or willingness to learn).
• Strong computer skills including Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides).
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and remain organized in a busy front office.
• Friendly, professional demeanor and the ability to interact effectively with a diverse community.
• Strong attention to detail and ability to manage time-sensitive data accurately.
• Willingness to develop additional skills relevant to school office operations.
• Bilingual in Spanish or Portuguese preferred.

Benefits

Grade 2 with benefits (46 weeks).