Administrative Assistant - Office of Academic Affairs

Job Description This is a full-time position. The ideal candidate should be a self-motivated individual with solid work ethic who demonstrates certain competencies including: Problem solvingProfessionalismAdaptabilityExceptional attention to details and accuracyStrong organizational skills with an ability to prioritize and manage multiple taskAbility to maintain confidentiality and maintain discretion.Strong interpersonal skills and a commitment to fostering an inclusive environmentExcellent verbal and written communication skillsTechnology experience and expertise, such as computers, spreadsheets, data management systems, presentations, and word processing software programs, with proficiency in Microsoft Office, Outlook, Adobe Acrobat, and Online Conference software programs. Familiarity with eValue preferredProficiency in the use of spread sheets and databases, including Blackboard, Exam Soft, and People SoftAbility to work independently and collaboratively in a dynamic, fast-paced environmentWillingness and ability to learn new, relevant technologies as they become available, such as those associated with artificial intelligence Duties And Responsibilities Provide high-level, complex administrative support to ensure efficient, effective operation of the Office of Academic Affairs.Assist with coordination of activities of the team of staff within the Office of Academic Affairs Assist with data collection and management, such as those related to curriculum, student, faculty, and accreditation as they pertain to academic affairs responsibilitiesOrganize and maintain a variety of records, databases, files, and other documents pertaining to the functions of the Office of Academic AffairsProvide current and accurate information in support of the daily activities of the Office of Academic AffairsPlan and coordinate logistical and administrative support for meetings, events, specialized activities, projects, and long-term initiativesAssist in resolving complex, highly sensitive, and confidential administrative matters, as requestedFilter correspondence and compose responses on behalf of the Office of Academic Affairs, including thank you notes, memorandums, emails, etc.Answer phone calls and respond to non-routine information requestsWork closely with students, other offices, staff, faculty, and departments to facilitate smooth operations and foster a collaborative environment, contributing to team objectives and moraleProvide faculty members assistance with functions related to the Office of Academic Affairs, such as important software programsOversee coordination of high impact events, such as those related to the office.Coordinate with university offices for quality, on-brand delivery of services, as needed, such as Academic Affairs, Students Affairs, HR, IT, Operations, and MarketingEnsure strict confidentiality is maintained on all mattersOversee and direct othersServe on College of Veterinary Medicine committees Requirements Bachelor’s degree or equivalent combination of education and experienceMinimum of 3 years of administrative support experience, preferably in a college or university settingProject management experience preferredPrevious supervisory experience preferredAn employee in this position must complete all appropriate background checks at the time of hire LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.