Administrative Assistant - Office of Academic Affairs

Duties And Responsibilities

• Provide high-level, complex administrative support to ensure efficient, effective operation of the Office of Academic Affairs.
• Afford assistance with coordination of activities of the team of staff within the Office of Academic Affairs.
• Afford assistance with data collection and management, such as those related to curriculum, student, faculty, and accreditation as they pertain to academic affairs responsibilities.
• Organize and maintain a variety of records, databases, files, and other documents pertaining to the functions of the Office of Academic Affairs.
• Provide current and accurate information in support of the daily activities of the Office of Academic Affairs.
• Plan and coordinate logistical and administrative support for meetings, events, specialized activities, projects, and long-term initiatives.
• Afford assistance in resolving complex, highly sensitive, and confidential administrative matters, as requested.
• Filter correspondence and compose responses on behalf of the Office of Academic Affairs, including thank you notes, memorandums, emails, etc.
• Answer phone calls and respond to non-routine information requests.
• Work closely with students, other offices, staff, faculty, and departments to facilitate smooth operations and foster a collaborative environment, contributing to team objectives and morale.
• Provide faculty members assistance with functions related to the Office of Academic Affairs, such as important software programs.
• Coordinate with university offices for quality, on-brand delivery of services, as needed, such as Academic Affairs, Students Affairs, HR, IT, Operations, and Marketing.
• Oversee coordination of high impact events, such as those related to the office.
• Ensure strict confidentiality is maintained on all matters.
• Oversee and direct others.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 3 years of administrative support experience, preferably in a college or university setting.
• Project management experience preferred.
• Previous supervisory experience preferred.