Main Office and Board Coordinator

Classification: 260 days | Benefits eligible

About the Role

As a primary point of contact for the school, this individual ensures effective executive operations, professional stakeholder engagement, and board governance in alignment with the school's classical education mission.

Responsibilities

Executive & General Administrative Support

• Public Relations: Maintain a professional image in person, via email, and over the phone as the initial resource for students, staff, and parents
• Building Access: Greet visitors, enforce building access policies, and maintain the school guest/student sign-in system
• Information Management: Organize and maintain confidential files (personnel, strategic plans, legal) and handle incoming mail and deliveries
• Communications: Edit reports, correspondence, and presentations; take and relay messages; and support stakeholder engagement
• Operational Support: Oversee office machinery (copy machine, postage meter, phones) and manage the procurement of general office supplies
• Food Service Reporting: Report monthly food service meal counts through CLiCS

Board Clerk Responsibilities

• Meeting Compliance: Coordinate and publish meeting schedules, agendas, and public notices in compliance with Minnesota Open Meeting Law
• Records Management: Securely archive official governance records, including bylaws, policies, and resolutions
• Governance Support: Assist the Board Chair and Executive Director in compiling board packets and tracking governance items
• Logistics & Onboarding: Manage venue setup and technology for board meetings and facilitate the onboarding and compliance training for new members

Project & Process Coordination

• Strategic Tracking: Assist in tracking strategic plan initiatives and provide logistical support for milestone reporting
• Data Organization: Collect and organize data for state reports, annual reviews, accreditation visits, and authorizer submissions
• MARRS Reporting: Serve as back-up for school-wide MARRS reporting

Requirements

• Bachelor's Degree in General Education or a related field preferred; High School Diploma required
• Proven experience in executive support, office administration, or school operations
• Expert knowledge of Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, and database management
• Experience with MARRS preferred

Skills

• Communication: Outstanding verbal and written communication skills with a professional personal presentation
• Governance Knowledge: Knowledge of Open Meeting Law, Robert's Rules of Order, and Minnesota board governance (preferred)
• Discretion: Ability to manage confidential information, including personnel and legal documents, with high professionalism
• Organization: Strong project management skills with meticulous attention to detail

Personal Qualities & Working Conditions

• Mission Commitment: Dedicated to St. Croix Prep's mission of academic rigor, character, and leadership
• Professionalism: Grace under pressure, high emotional intelligence, and a proactive, service-oriented attitude
• Environment: Work is primarily indoors and involves continuous interaction with students, staff, and parents
• Physical Demands: Requires regular use of office equipment and occasional physical activity related to meeting setup (lifting/carrying items)

Pay

$56,500–$62,175