Mailroom & Office Services Associate

About the Role

Lockton Affinity, located in Overland Park, is seeking an Office Services Associate to join our Office Services team. This role handles all incoming and outgoing mail and written communication, maintains office supplies, and supports office equipment and facilities.

Responsibilities

• Sorts incoming mail and delivers to specified departments.
• Scans mail to remote Associates.
• Collects outgoing mail from department locations.
• Seals and meters outgoing mail.
• Quality checks outgoing mail for appearance and validates USPS guidelines are being followed for current pre-sort postage procedures.
• Orders and re-stocks office supplies and break room supplies as needed.
• Protects the confidentiality of information found in opening incoming mail.
• Calls for repairs on office equipment, including photocopy machines, mail machines, folding machines, and fax machines.
• Patrols conference rooms and sets them up for meetings, providing coffee, soda, and water when requested.
• Cleans, sets up, and stocks work cubicles for new or relocating associates.
• Prepares written correspondence, reports, and memos as requested.
• Serves as a backup for answering incoming communication lines and greeting guests.
• Performs other work-related duties as assigned.

Qualifications

• High school diploma or equivalent education and/or experience.
• Ability to operate an alphanumeric keyboard and type 30 wpm.
• Microsoft Word & Excel experience preferred.
• Ability to use MS Office and the internet to order supplies, track inventory, and prepare FedEx labels.
• Physical ability to lift materials, boxes, and other items within the range of 30 to 50 pounds.
• Ability to use a two-wheel dolly to transport heavier items and push a fully loaded mail cart around the office.
• Ability to grasp ten pounds of material, extend arms above the head, and stand for most of the day.
• Ability to meet time-sensitive deadlines.
• Strong value of service to others and ability to work with associates at all levels of responsibility.
• Ability to perform multiple tasks simultaneously and respond and refocus quickly.
• Ability to understand and carry out verbal and written instructions.