MAILROOM LEAD

This is a temporary position expected to last from Dec. 2026 to Feb. 2027. This position is located in Arlington, VA at the Defense Advanced Research Projects Agency (DARPA). The work hours are 7:30am to 4:30pm. The hourly rate is $39.79 per hour. Pre-employment background checks and drug testing are required. An active DoD Secret Government Clearance is required.

Qualifications

• Active DoD Secret Clearance is Required
• Bachelor's degree and/or minimum of three (3) years' specialized experience in the Federal, DoD, and/or commercial mail handling experience required
• Must possess strong customer service skills
• Responsible for the overall operation of mail room/loading dock facilities and other mail related functions
• Serves as the backup for the Supply Center Lead as needed and therefore should have an understanding of how the supply center operates
• Must be able to lift 65 pounds
• DoD related mail handling experience required
• Federal Government Experience required
• DoD experience preferred
• Secret clearance required

Key Responsibilities

• Responsible for loading, unloading and removing bulk mail and performing other duties incidental to the movement and processing of mail for the Defense Advanced Research Projects Agency (DARPA)
• Lead and supervise the Mailroom team by setting the example, disseminating and prioritizing work tasks
• Ensure the team complies with MSO/FLD customer service standards and DOD/DARPA mail and security policies and procedures
• Comply with US Postal Service (USPS) and Military Postal System rules and requirements for handling and safeguarding mail and postal materials
• Ensure that personnel are properly trained and equipped to conduct inspections of letter mail, envelopes and packages and what appropriate actions should be taken if a hazard is discovered
• Ensure all incoming mail and packages is screened using AUTO-CLEAR and Dual Draw
• Ensure outgoing letters and parcels are collected and sent out in a timely manner
• Ensure customer signatures for incoming registered, certified, and insured mail are collected for those letters and parcels requiring them
• Ensure proper distribution of incoming mail from USPS and package delivery firms throughout the building
• Ensure express, registered, and certified mail are delivered to the US Post Office
• Ensure outgoing official mail items have the correct postage and that packages/letters are in proper condition for mailing
• Train Mailroom staff to be able to answer customer questions regarding mail regulations and procedures, apply appropriate postage rates, and provide approximate delivery times
• Receive, distribute, and courier materials between DARPA and the Pentagon
• Coordinate with Pentagon point of contact to ensure burn bags are picked up every week
• Coordinate with the shred bin vendor to ensure bin contents are shredded onsite twice a month
• Maintain USPS, Federal Express, United Parcel Service and shred bin accounts for DARPA
• Keep detailed records, both hard and soft copies, of all FedEx and USPS packages processed out of DARPA
• Validate all FedEx bills before government payment with the Government Purchase Card (GPC)
• Coordinate with the Chief, FMSS and DARPA Technology offices for the shipment or prototypes, and other material or supplies from and between offsite locations
• Supervise the ordering of items needed to restock the mailroom with paper and other required supplies