Mailing Manager

Key Responsibilities

• Direct daily mail production schedules, monitor project statuses, and coordinate with Data Processing, Production, and Logistics teams to ensure projects are completed on time and within budget.
• Oversee the maintenance and operation of mailing equipment to ensure optimal performance and minimize downtime.
• Manage the sorting process to ensure accuracy and compliance with USPS standards, and oversee the fulfillment of mailings to meet client specifications.
• Calculate postage requirements accurately, identify opportunities for postal discounts, and implement strategies to maximize cost savings.
• Ensure all mailing activities adhere to USPS regulations and industry best practices, maintaining compliance and avoiding penalties.
• Work closely with sales, production, and logistics teams to coordinate mailing projects, address client needs, and resolve operational issues promptly.
• Implement quality assurance procedures to verify the accuracy and integrity of mailings before dispatch.

Requirements

• Proven experience in mailing operations, logistics, or production management, preferably in a high-volume environment.
• Strong understanding of USPS regulations, mailing standards, and postage optimization strategies.
• Excellent organizational and project management skills, with the ability to prioritize and manage multiple projects simultaneously.
• Technical proficiency with mailing equipment and software systems.
• Effective communication and collaboration skills to work across departments and with external vendors.
• Attention to detail and a commitment to quality and compliance.
• Ability to analyze data, estimate postage costs, and implement cost-saving initiatives.