Mail Room Administrative Clerk III

What You Will Be Accountable For

• Compile, tabulate, and verify data used in the preparation of regular and special reports.
• Research and resolve inquiries related to departmental functions and mail processing.
• Prepare and type notices, reports, forms, letters, and legal documentation under supervision.
• Input and extract data from internal computer systems.
• Prepare statistical data and support departmental reporting and projects.
• Sort, prepare, deliver, and pick up physical mail across departments.
• Operate and perform light maintenance on postage and folding machines.
• Investigate unidentified correspondence and route or return mail according to established procedures.
• File, image, scan, and index documents in accordance with departmental and regulatory standards.
• Maintain clean, organized, and well-stocked mailroom and print areas.
• Review documents for accuracy and completeness prior to filing, filming, scanning, or indexing.
• Handle internal mail, print, imaging, and scanning requests from internal customers.
• Lift and transport materials weighing between 20 and 50 pounds throughout the office.
• Communicate professionally with co-workers, management, and internal customers.
• Comply with HIPAA, corporate compliance policies, and confidentiality requirements.
• Maintain communication with management regarding assigned responsibilities and workflow updates.

Qualifications You Need

• A High School Diploma required.
• Typically two or more years of business or administrative experience.
• Ability to lift and move boxes or office equipment weighing up to 50 pounds.
• Ability to move safely over uneven terrain or in confined spaces.
• Ability to sit, stand, or walk for prolonged periods throughout the workday.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with mailroom operations (preferred).
• Experience handling mail pallets (preferred).
• Experience working with UPS and/or USPS shipping processes (preferred).